Job Description

As per Minto policy, please note that this position is located at a Minto site where proof of full Covid-19 vaccination is mandatory.

Purpose:

The Construction Coordinator is responsible for assisting the Project Team and providing administrative support for the site office. They will be able to gain exposure to a wide variety tasks that are performed by the management team, including drawing review, budgeting, material orders, site directives, etc.

Key Responsibilities and Accountabilities:

• Assists in compiling and coordinating drawings and specifications in accordance with the tender documents;

• Assists in the pricing preparation of construction tender documents and specifications by subcontractors;
• Ensures all invoices have appropriate approval and coding necessary for processing, including matching invoices to purchase orders and packing slips to ensure accurate and timely disbursements;
• Ensures invoices are processed and paid on a timely basis to avoid penalties and meet commitment to pay our suppliers on a timely basis;
• Ensures documents are signed ie. cheques, contracts;
• Attends and take minutes at meeting as required;
• Maintains and organizes electronic and hard copy files;
• Consultant Drawings:

• Update trackers and upload drawings to assist with Partner Reporting.
• Review and issue revised drawings to the Site Supers and Trades.
• Update hard copies of drawings on site.
• Direction of Production, as required:

• Create and track Requests for Information.
• Write and Issue Field Work Directives and Site Directives.
• Distribute up to date home plans and drawings.
• Track, control and organize documents in various systems.
• If timing allows, preparation of a FF&E package for both Phases; create a tracker, procure quotations, place material orders, and organize delivery to site;
• Assist Team with review of Plans, Specifications, and As-Built conditions on site;
• Attend and participate in site meetings if required;
• All other duties with the scope, spirit and purpose of the role as requested by Management.

Technical Competencies:
Education: A Post-Secondary Education is required at the University or College level (Diploma in Construction and/or Architecture is an asset).
Experience: A minimum of three (3) years of relevant work experience.

Specialized Skills, Knowledge and Abilities:

• Microsoft Office (Word, Excel, PowerPoint, Outlook, Project).
• Experience in AutoCAD and Revit is an asset
• Communication skills (listening, verbal and written)
• Interpersonal skills
• Organizational skills
• Research skills
• Attention to detail
• Judgment