Job Description

Wood has an opportunity available for a

Site Administrative Assistant

to support our construction team on our Project site near Rocanville, SK. The administrative assistant will be performing duties such as coordinating and setting meetings and conferences, obtaining supplies, recording and production of formalized meeting minutes, working on special projects, material & supply orders, preparing documents and correspondence and maintaining schedules, as required. Required to handle confidential and non-routine information on a daily basis.
RESPONSIBILITIES
Coordinate and lead the specialized project administrative support to Site Construction Management Team(s) and assist Project Home Office Team

Identify administrative steps needed for successful project completion, modify processes to fit needs as necessary and coordinate those activities and associated communication

Coordinate and arrange meetings, prepare agendas, and reserve and prepare facilities

Arrange complex and detailed travel plans and itineraries and compiles documents for travel-related meetings

Prepare presentations, reports, letters and routine correspondence

Manage the site elements, including liaising with HR Manager as necessary, for:

Personnel mobilization / demobilization

Responsible for answering telephones, arranging conference calls and responding independently to routine business questions or taking and delivering messages as needed

Prepare and Manage contractor weekly progress meeting and minute process.

Support Construction Managers with meeting organization, minute taking, issuance, endorsement and recording.

Manage office material supply orders.

Organize and maintain file system and file correspondence and other records as needed

Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities

Perform periodic document control functions
QUALIFICATIONS
Technical expertise: Word, Excel, PowerPoint, Outlook

More than 8 years of experience in performing administration responsibilities in an EPCM environment.

Speaks clearly and persuasively in positive or negative situations

Listens and seeks confirmation of understanding

Effectively responds well to questions

Writes clearly and informatively; edits work for spelling and grammar

Varies writing style to meet needs; presents numerical data effectively

Must be legally able to work in Canada at time of application