Job Description

We're hiring!

Are you looking for a role within a fast paced, exciting company who are leaders in the

Conference & Association Management

industry?

Podium Conference and Association Specialists

is currently adding team members with conference & event planning experience to fill our

Conference and Association Assistant

role.

This position is based out of our head office located in beautiful

Victoria, British Columbia

!

Reporting to the Senior Conference & Association Manager, the Conference and Association Assistant's primary role is to work alongside and support our conference planning team. The Conference and Association Assistant uses their excellent communication skills, strong problem-solving abilities, and attention to detail to ensure the delivery of effective and successful conferences for our clients.

The

Conference and Association Assistant's

main responsibilities are:

Work with and assist the conference planning team for various events, conferences and association functions

Process and track payments and arrange for payment of event expenses

Provide on-site conference assistance (i.e. registration, sponsor/exhibitor communication, site management, etc.) as required

Create and print name badges, signs, and other conference related materials

Act as main point of contact for conference delegate queries

Test, maintain and monitor all online forms

Schedule and prepare for client Board/Committee meetings, create Board packages and other related Board administrative tasks

Assist in the preparation of marketing materials

Research and identify potential suppliers

Assist with planning of conference social events

Support conference volunteer recruitment

Coordinate shipping of conference materials to conference destinations

Assist with other post-conference activities and reporting

Assist with the site selection process, including drafting and sending RFPs, and gathering responses

Support the Finance Manager with financial data for tax reporting

Provide the CEO and Conference & Association Managers with additional administrative support as necessary

Completion of other duties as assigned

QUALIFICATIONS:

Education and Experience

High School education required

Post-secondary education in business admin, event management, or marketing and communications an asset

Experience working within a marketing, events, sales, or PR environment (including any work experience)

Conference and event or hospitality experience an asset

Knowledge and Skills

Proficiency in Microsoft Office Suite - confident working with Excel

Personable, with excellent verbal and written communication skills

Strong organizational skills and attention to detail

Self-starter able to assess priorities, multi-task, and work under pressure

Proficiency in website maintenance (WordPress), Social Media, and communications planning an asset

Please submit a resume

andcover letter, incomplete applications will not be considered in our selection process.
Job Types: Full-time, Permanent

Pay: $48,000.00-$55,000.00 per year

Benefits:

Casual dress Dental care Extended health care Paid time off
Ability to commute/relocate:

Esquimalt, BC V9A 5T6: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Esquimalt, BC V9A 5T6