Job Description

Are you passionate about making a difference in the community?

Bring your administration skills to an interactive role that supports residents in their job search journey. WorkLink Employment Society is recruiting a Community Resource Centre Specialist to join our team. This is a 1-year contract starting in mid-October. The successful candidate will work 21 hours per week (Wednesday and Thursday in the Sooke office, Fridays in the Langford office).

Wage:

$30.04, increasing to 30.62/hr after 4 months

About The Society:

WorkLink has provided government-sponsored employment services to the residents of the Victoria Capital Region's Westshore (Colwood, Langford, Highlands, View Royal and Metchosin) since 1978. In 2008, our services expanded to include the communities of Sooke and surrounding areas including Jordan River and Port Renfrew. We are also pleased to provide Indigenous outreach services to the First Nations Communities of Beecher Bay, T'Souke and Pacheedaht. Our non-profit organization is funded through both federal and provincial government initiatives. WorkLink is a registered charity in the Province of BC, which is governed by a volunteer Board of Directors chosen from leaders in the community.

We empower our employees to achieve great things and are proud to offer:

Positive and inclusive workplace culture Competitive wage & comprehensive health benefits packages Fun team social events Opportunities for professional development

About The Position:

A key member of the client services team, the Community Resource Centre Specialist performs a high volume of administrative tasks to support clients accessing who access our services. The first point of contact for clients and visitors, the Resource Specialist ensures that high-quality service is provided in our reception area and resource room.

Key Duties:

Welcome and direct visitors and clients to the appropriate staff member.

Operate the switchboard in a professional manner, forwarding calls and taking and delivering messages as required.

Maintain an organized resource area that includes tea and coffee, internet access, labour market information, job search resources, job listings, and other useful tools.

Assist clients with registration to WorkBC Employment Services and use databases to process applications.

Provide administrative support during the client intake process, including data entry, scanning, and filing.

Assist with the scheduling of client appointments.

Provide basic support to self-serve clients with job search strategies and resume writing.

Maintain informational resources for clients including details for community agencies, employment assistance services, educational institutions, and training providers.

Support self-serve clients by identifying and sharing suitable career development resources.

Collaborate with the team to answer client questions and resolve service issues both in person and virtually.

Assist with preparation for onsite staff events including workshops and meetings.

Coordinate rental bookings for the Sooke office.

Other duties as assigned by the immediate supervisor or designate.

What We're Looking For:

At least 1 year of administrative experience in a customer-facing office setting

Proven experience assisting clients in navigating and understanding detailed information

Experience working with individuals that have barriers to success

Able to interact clearly with clients, vendors and employees using active listening skills and professional verbal and written communication skills

High proficiency in Microsoft Office products, including Excel, Word, and Outlook

Highly organized with the ability to maintain accurate, structured records

Comfortable working with large amounts of data

Able to identify priorities and meet deadlines using excellent time management skills

Solid understanding of job search strategies and cover letter/resume writing best practices

Ability to identify suitable career development resources based on client requests

Proven ability to successfully work in a dynamic team environment using proactive communication

Able to blend patience and empathy with an ability to maintain boundaries and de-escalate complaints

High level of integrity and a commitment to upholding confidentiality of private or sensitive information

Post-Secondary education in the Social Service sector preferred

Knowledge of Integrated Case Management (ICM) software an asset

The selected candidate will be required to complete a Vulnerable Sector Criminal Record Check.

How To Apply:

Please submit your cover letter and resume as a PDF attachment through our online application portal via the link on our careers page at https://worklink.bc.ca/careers/.

This posting will remain in effect until filled.

Applicants that will require modifications during the screening process are invited to contact the Human Resources department at opportunities@worklink.bc.ca to discuss their needs.

Applications/uploaded resumes sent via email and social media platforms (e.g., LinkedIn, Facebook) will not be accepted.

We appreciate all applications, however, only shortlisted candidates will be contacted.

WorkLink values the diversity of the people it hires and serves. We foster a workplace where individual differences are recognized and respected while utilizing each person's talents and strengths. The more inclusive we are, the better our work will be!

Job Types: Part-time, Fixed term contract
Contract length: 12 months

Pay: $30.04-$30.64 per hour

Expected hours: 21 per week

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care
Work Location: In person