Job Description

Description

The

Office of Indigenous Local & Global Health

in the

Cumming School of Medicine

is currently seeking a Full-time Regular

Community Engaged Learning Program Coordinator

.


Reporting to the Manager, Social Accountability, Governance and Engagement, the Community Engaged Learning (CEL) Program Coordinator engages with community partners, students, staff and faculty to execute the activities of the Community Engaged Learning Program. Essential to this position is the ability to maintain relationships with diverse partners; deal with multiple activities and deadlines (multitasking and prioritization of tasks); have excellent communication skills to ensure program coordination and handle a high volume of work during peak periods. They will liaise with offices on campus and external agencies/organizations locally to achieve the goals of the Community Engaged Learning Program.


The days worked will be scheduled based on program needs. The incumbent may be asked to work an occasional evening or weekend to accommodate researchers and communities. Limited travel to community partner sites within the city and outside may also be requested occasionally.

Summary of Key Responsibilities

(job functions include but are not limited to):


Communication and Relationships:

Coordinate community partner relationship building by initiating community partner contact, arranging meetings with program manager/director and community partner contacts and updating partner management documents with relevant information Communicate with community partner contacts in a timely manner using diplomacy and tact, serving as a key contact for the Community Engaged Learning Program Develop and update student-facing communications materials, to ensure UME students are provided with all necessary information regarding the CEL Program (via the UME Office) Communicate and answer student inquiries in a timely and friendly manner Collaborate and connect with internal teams and departments, community groups, organizations, and external agencies

Program Planning and Operations:

Plan, manage and organize the logistics of community partner presentations and educational activities, medical student placements, schedules, and overall program coordination Act as the primary liaison with Undergraduate Medical Education Office in organizing and coordinating logistics for seamless delivery of CEL Program sessions and activities Develop and implement program specific guidelines under the direction of leadership Work with the Program Director and Program Manager to design activities that support student academic and development needs related to Community Engaged Learning Support and advise on decisions related to program operations by directing administrative tasks and analyzing and solving complex problems Create and maintain program documents and coordination tools to enhance program efficiency and effectiveness

Finance:

Manage community partner payments and ensure they are submitted and processed in a timely manner Manage the submission of purchase orders and requisitions, enter expense claims and requisition invoices Manage purchasing card payments and monthly reconciliations including monitoring corporate card transactions Follow university expense guidelines to ensure that tasks are completed in an accurate and timely manner Support the Manager, Business Operations ILGH to prepare and track program budget activity, providing timely financial information to the Program Director and Manager

Qualifications / Requirements:

Bachelor's degree in a relevant field is required Minimum 5 years of work experience in a related field with experience working with complex networks and partnerships Ability to build relationships to accomplish goals with diverse groups within and outside of the office Program coordination skills, with the ability to manage multiple tasks, meet deadlines, and adapt to changing priorities Skilled at developing data collection methods, tools, and processes to ensure accurate and consistent data Demonstrate an ability to learn and to be self-directed Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment Experience working in a large, dynamic team with proven personal effectiveness and productivity Excellent interpersonal and communications skills Ability to think critically and creatively under pressure while exercising good judgment and discretion Demonstrated ability to be resourceful, creative, innovative, and flexible The ability to work independently to tight timelines, maintain confidentiality and deal effectively with overlapping and changing deadlines Displays a high level of professionalism in all aspects of their work Advanced Computer skills including MS Office Suite (including Word, Outlook, PowerPoint, and Excel) Knowledge of university policies and procedures associated with the portfolio supported is an asset

Application Deadline:

October 9, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


This position is part of the AUPE bargaining unit, and falls under the

Specialist/Advisor Job Family, Phase 2.


For a listing of all management and staff opportunities at the University of Calgary, view our

Management and Staff Careers website

.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.


The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments (

equity@ucalgary.ca

) and requests for accommodations can be sent to Human Resources (

hrhire@ucalgary.ca

).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.