Job Description

: Communications Coordinator Corporate Services \xe2\x80\x93 Marketing and Communications
Status: 2 Contract Full-time positions with an end date of December 31, 2024 Salary Range: $69,273 - $86,593 per annum + plus comprehensive benefits Work Mode: Hybrid *see below for more details about this work mode Location: 10 Peel Centre Drive, Brampton Hours of Work: 35 hours per week

Reporting to the Manager Strategic Client Communications (Transformation), this position provides support developing and implementing transformation communications, internally and externally, across various stakeholder groups, during a time of transition for Peel, as Peel sets to dissolve by December 2024. This is an opportunity for someone who is ready to tackle change communications head-on, and work on a high-performance team to make a difference to the staff, residents and businesses in Peel.


This position works closely with the Communication Specialist to meet the business communication needs by executing integrated communications solutions.


Applying a change management lens, in this role you will implement the communications, strategies and plans for all Peel Region transformation communications. You\'ll work with a cross functional team of Project Managers, Communications professionals, government relations, and Human Resources team members.


The Communication Co-ordinator contributes to building and maintaining positive relationships with designated internal partners through the delivery of effective and timely communications. This position plays a role in creating a collaborative culture that supports dynamic and innovative communication solutions.
What you will do in this role:
Media relations

• Prepare media clippings daily by reviewing coverage in local and GTA print and electronic media
• Provide support to the Communication Specialist with the development of media materials such as media alerts, news releases, backgrounders and fact sheets
• Provide support to the Communication Specialist with the planning and execution of communication activities for photo opportunities, media briefings and news conferences
• Review editorial calendars and identifies opportunities for designated portfolios
• Develop and pitch story ideas to targeted media outlets as assigned
• Prepare media coverage reports

Strategy development, execution and evaluation

• Provide support to the Communication Specialist with the development, implementation and evaluation of communication strategies by conducting research and participating in brainstorming sessions

Creative and promotional writing

• Research and write a variety of communication materials as assigned. Written materials may include Intranet stories, media alerts, employee profiles, invitations, news releases, advertisements, brochure and poster copy, web content
• Edit and proofread written materials of other section staff, following Peel Region brand guidelines and visual standards and the framework for writing feature
• Stories and news releases

Event planning and execution

• Provide support to the Communication Specialist with the planning and execution of communication activities for special events such as award ceremonies, unveiling and conferences

Co-ordination of web, social media, graphic design, video and photography projects

• Work closely with section staff, external vendors and internal partners to co-ordinate the execution of simple web, social media, graphic design and video projects with supervisor approval
• Monitor project progress and provides updates to the Communication Specialist and internal partners
• Work with professional photographers by co-ordinating and attending photo shoots
• Take photos for internal partners as assigned

Crisis communications

• Provides communication support during a crisis as assigned in the Communications section emergency response

Leadership and collaboration

• Work collaboratively with team members and other section staff to brainstorm ideas, seek feedback, share experiences and information
• Work collaboratively and shares best practices and business tools with other section staff to build synergies across the section and the division
• Raise issues related to the quality of communication activities with the immediate supervisor; contributes to the investigation of concerns and conflict resolution
• Recommend ways to increase the effectiveness of the policies, standards, guidelines and processes that support Communications by identifying gaps/barriers and suggesting improvements
• Participate in learning and development activities as recommended by the immediate supervisor as well as in section-wide learning and development opportunities
• Stay up-to-date with communications industry trends and best practices
• Follows Regional values within the team, division and the Corporation

Administration

• Maintain a database of digital images appropriately including naming and saving images in accordance with the section\xe2\x80\x99s standards
• Complete entries in the time management database meeting reporting deadlines
• Keep the immediate supervisor informed of project timelines, status, overall workload and issues/concerns
• Attend team meetings and touch-base meetings with the immediate supervisor

What the role requires:

• A university degree or college diploma in public relations, communications, journalism, or a related field
• Combined with a minimum of 1 to 3 years of communication experience in corporate communications, or an equivalent combination of education and experience may be considered

Skills & Abilities:

• Thorough knowledge of communication and change management principles
• Strong writing, editing, proofreading and verbal skills
• Knowledge of media relations principles and experience working with media
• Basic photography skills
• Proficiency in Microsoft Office Word, Excel, PowerPoint and Microsoft Outlook
• Excellent organizational, interpersonal and time management skills
• Ability to handle and prioritize multiple tasks and deliver projects on time in a dynamic environment
• Strong relationship building skills
• Ability to work independently and with minimal supervision and direction
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviours, and proactively managing bias

Perks @ Peel and why you will love working for us:

• Comprehensive Health, Dental, Vision benefit plan (effective start date)
• Accrue Vacation on a monthly basis up to 3 weeks per annum
• 3 Paid personal days and floating holidays
• Flexible hours supporting your wellness and wellbeing
• Annual performance review and merit increases based on performance
• Supportive leadership and a culture of respect and inclusion
• Access to tuition reimbursement (where applicable) and learning and development resources

Work Mode & Job Location: In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at the 10 Peel Centre Drive, Brampton worksite. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.

The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.


Interview: Our recruitment process will be completed with video conference technology.


If this opportunity matches your qualifications and experience, please apply on-line.


As part of the Region\xe2\x80\x99s ongoing commitment to health and safety, there are enhanced COVID-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out. About Us:
Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. The Region of Peel delivers essential services to more than 1.5 million residents and approximately 175,000 businesses.


We\xe2\x80\x99re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.


Our workforce is 6,500 strong and since 1974, we\xe2\x80\x99ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.


Recognized by Canada\'s Healthy Workplace Month\xc2\xae with the Great Employer Award presented by Excellence Canada, the Region of Peel is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Region of Peel, people come first. Each employee has an important role within our community and when we work together, it\xe2\x80\x99s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won\'t find a better opportunity than the Region of Peel.

Additional Information:
The Region of Peel is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.


The Region of Peel is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca.


Please be advised, the Region of Peel uses email to communicate with their applicants for open job competitions. It is the applicant\xe2\x80\x99s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.