Job Description

About Us

Aurora Soccer Club is one of Saskatoon's largest and fastest-growing youth soccer clubs, with over 600 members across Zone 3--from University Heights to College Park. Our mission is to inspire a passion for soccer, foster teamwork and discipline, and empower personal growth through sport. We support players of all skill levels in a positive, community-driven environment.

We are currently seeking a Club Administrator to manage the day-to-day operations of the Club. This full-time role is ideal for someone who is highly organized, proactive, and passionate about community sport and youth development.

Key Responsibilities

1. Registration and Administration

Act as Club Registrar and main point of contact with SYSI and SSA on registration matters.

Organize and administer the full registration process, including payment tracking, financial coordination with the Treasurer, and kit ordering.

Coordinate registration events and evaluation sessions with the Lead Coach/Technical Director.

Maintain accurate membership records, unpaid registration tracking, and volunteer deposit collection.

Prepare and present the annual administrative budget to the Budget Committee.

Schedule assigned practice times and allocated these times in a fair manner to accommodate the needs of all Club teams

Help administrate and maintain safe roster

SkillShark administrator

Safe Sport Roster: Maintain a database of current and past coaches (including qualifications and other information) for coach selection, in collaboration with the Lead Coach / Technical Director

Supply team lists to coaches as requested, listing players eligible to be permitted up to their teams, in consultation with the Lead Coach / Technical Director

Provide administrative assistance in the evaluation process to the Lead Coach / Technical Director

2. Communications and Website Management

Manage all Club communications, including email announcements, website updates, and social media posts.

Coordinate the upkeep and content of the Club's website to ensure timely and accurate information.

3. Volunteer Coordination

Organize Club volunteer recruitment and recognition efforts, including an annual volunteer appreciation event.

Collaborate with the Operations Committee to support volunteer management.

4. Club Meetings and Events

Coordinate scheduling of club events, meetings, and seasonal activities.

Support tournament planning as a member of the Tournament Committee, responsible for team registration and volunteer coordination.

5. Financial and Operational Support

Assist with basic bookkeeping, including dues, invoicing, and expense tracking.

Liaise with vendors, suppliers, and external partners.

Ensure Club compliance with relevant bylaws, policies, and regulatory requirements.

Prepare reports and agendas for Board and committee meetings.

6. Equipment

Arrange for the purchase of all team equipment.

Maintain an inventory of equipment and supplies.

Coordinate the distribution and collection of equipment to/from Club teams including uniform kits.

Facilitate logistical arrangements of equipment and uniforms.

7. Other duties as assigned

Qualifications

Required:

3+ years of administrative, operations, or coordination experience, preferable in a youth sport, non-profit, or membership based organization.

Strong organizational skills with the ability to manage

multiple priorities and seasonal workload peaks

independently.

Proficiency in Microsoft Office, Google Workspace, and other productivity tools.

Collaborative, adaptable, and solutions-focused.

Ability to manage websites, email communications, and social media content, including the ability to independently draft communications and social media posts for approval.

Excellent written and verbal communication skills, with a professional and service-oriented approach when working with parents, coaches, volunteers, and board members

Must

Independence & Work Style Expectations

Highly

self-motivated and proactive

, with the ability to identify tasks and priorities without direct supervision. Comfortable working

independently and making day-to-day operational decisions

within established policies and technical director/board direction. Able to

take ownership of responsibilities

, follow projects through to completion, and seek guidance only when needed. Does not require continuous direction or close supervision; able to manage workload efficiently while keeping leadership informed. Combination of office work and on-site presence at fields, events and meetings Evening and weekend availability is required during the season
Preferred:

Familiarity with the local soccer system in Saskatoon and the RAMP Registration platform (or a willingness to learn).

Experience supporting basic bookkeeping

Why Join Aurora Soccer Club?

Be part of a positive, growing organization that supports youth development.

Work in a collaborative, community-focused environment.

Receive a competitive salary and benefits package.

Play a key role in shaping the success of one of Saskatoon's premier soccer clubs.

How to Apply

Submit your resume and cover letter to

president@aurorasoccer.ca

Application window: January 18-February 1

Shortlisted candidates will be contacted for interviews. We look forward to hearing from you!

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits:

Dental care Extended health care Flexible schedule Paid time off Vision care
Work Location: Hybrid remote in Saskatoon, SK S7S 1P5