Job Description

Posting Title
CLK 12R - Planning Team Assistant
Position Classification
Clerk R12
Union
GEU
Work Options
Hybrid
Location
Gabriola, BC V0R 1X3 CA (Primary)

Salary Range
$54,387.32 - $61,395.95 annually
Close Date
3/28/2025
Job Type
Regular Full Time
Temporary End Date
Ministry/Organization
BC Public Service -> Islands Trust
Ministry Branch / Division
Islands Trust
Job Summary

Planning Team Assistant

Clerk Grid R12

It's Time to Preserve and Protect

Located in Coast Salish territory, the Islands Trust is a special purpose government responsible for protecting the unique amenities and environment of more than 450 islands and surrounding waters in the southern Strait of Georgia and Howe Sound. Created by the Province via the Islands Trust Act, Islands Trust plans and regulates local land use, coordinates with other level of government and First Nations on key issues impacting the area, and protects land through the Islands Trust Conservancy.



J

OB OVERVIEW

The focus of this position is to provide administrative support to the business of the Local Trust Committees and the regional office planning team. This position will support the administrative team in the Planning Services department as needed. This is not a planning officer ("Planner") position.


Under the direction of the Regional Planning Manager (RPM) the Planning Team Assistant undertakes the responsibilities of supporting the planning staff to carry out the day-to-day business of one or more local trust committees.


Working within a unique legislated environment, the position provides support to the planning team and the organization by ensuring the following tasks are completed in accordance with legislated requirements and organizational policies and procedures:


Providing administrative support for development applications process; Coordinating and providing support for Advisory Planning Commissions (APC), Boards of Variance and other bodies; Handling incoming correspondence; Web-posting; Responding to enquiries about applications; Providing back up to other administrative positions as needed; Assisting with coordinating and supporting regular and special meetings for Local Trust Committees; Assisting with coordinating minute-taking for Local Trust Committee Meetings, Public Hearings and Community Information Meetings; Assisting with agenda preparation as directed by the Regional Planning Manager.

EDUCATION, TRAINING, AND EXPERIENCE:

Grade 12 or equivalent education, and successful completion of a recognized, relevant, business, college or a post-secondary school certificate; A minimum of 2 years of relevant administrative office support experience. Proficient in the Microsoft Office suite of programs including Outlook, Word, Excel and database systems.

Preference statements:

Candidates demonstrating successful completion of courses relating to local government, such as those offered by the Municipal Administration Training Institute; Relevant administrative office support in a local government or public sector; Experience with development applications processing software; Knowledge of and experience in minute-taking processes;
Experience in records management.

PROVISOS

Successful completion of security screening requirements of the BC Public Service.

For questions regarding this position, please contact nmiller@islandstrust.bc.ca.

About this Position:

Flexible work options are available; this position may be able to work up to 2 days at home per week as per the Telework Agreement.



An eligibility list may be established for future temporary or permanent full time or part time opportunities.



A Criminal Record Check (CRC) will be required.



Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.



We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.



The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Metis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:

Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

How to Apply:

Your application must clearly demonstrate how you meet the job requirements listed above.

Cover letter:

YES

- Please submit a cover letter. Statements made in the cover letter must be supported by your resume. The content and/or format of your cover letter may be evaluated as part of the assessment process.

Resume:

YES

- Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. If you do not include a month and year that indicates a start and end date, years that may be viewed as partial years will not be counted towards your experience.

Questionnaire

(COMPREHENSIVE): NO

- As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.



Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Additional Information:

A Criminal Record Check (CRC) will be required.



Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.


Job Category
Administrative Services