Job Description

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Apply By: Monday, January 5, 2026 11:59 pm EST

Client Representative Assistant

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Job ID:

236752

Posting status:

Open

Organization:

Ministry of the Attorney General

Division:

Office of the Public Guardian and Trustee

City:

Hamilton, Toronto

Position(s) language:

English

Job term:

4 Temporary - 12 months and 9 months (with possible extensions)

Job code:

09OAD - Office Administration 09

Salary:

$28.14 - $32.82 Per hour
*Indicates the salary listed as per the OPSEU Collective Agreement.

Join a Team That Values Integrity and Service!

The Office of the Public Guardian and Trustee is seeking four customer focused individuals to provide administrative support in managing the financial affairs of vulnerable clients.



If you want to be part of a team that safeguards the interests of those who need it most, while building strong relationships with clients, caregivers, and professionals, we want to hear from you.

Who we are:

The Office of the Public Guardian and Trustee (OPGT) is responsible for representing and protecting the property and personal interests of mentally incapable adults who have no one else to help them, investigating allegations of abuse of mentally incapable adults, protecting the public's interest in charities, searching for heirs, investing perpetual care funds and dealing with escheated personal property.

Positions Available:

2 temporary positions for 12 months with possible extension located at 595 Bay Street, Toronto, Ontario

2 temporary positions, 12 months and 9 months, both with possible extensions located at 119 King Street West, Hamilton, Ontario

About the job

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As a Client Representative Assistant, you'll manage inquiries, financial processes, and critical documentation that directly impacts client care. In this dynamic role, you will:



respond to inquiries from clients, care-givers, health-care professionals, legal professionals, financial institutions, creditors and relatives of clients create/review/update/adjust/edit and initiate online recurring entries to ensure payments and allowances from various government benefit programs determine priorities, resolve concerns and coordinate resolutions provide financial analysis by reconciling invoices and correcting discrepancies perform administrative functions such as distributing incoming/outgoing mail, assisting with reception duties and maintaining office equipment

What you bring to the team

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Technical knowledge:

you can interpret and apply legislation, regulations and policies (i.e. Canada Pension Plan, Quebec Pension Plan, Old Age Security, Health Insurance and Unemployment insurance) as it relates to role of the Office of the Public Guardian and Trustee you demonstrate arithmetic skills to review financial situations of clients, prepare cash disbursements for expenses, reconcile invoices and place cash reserves on accounts you are proficient with computers and software applications such as word processing, spreadsheet, electronic mail, internet and operating database systems
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Problem solving and organizational skills:

you are able to work effectively with a diverse vulnerable client group, and apply processes and procedures your problem solving skills allow you to determine appropriate administrative procedures and processes when preparing documents and responding to inquiries you demonstrate initiative to work independently and as part of a team your organizational and analytical skills enable you to multi-task in high demand work environment while meeting strict deadlines
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Communication skills:

you have proven oral and written communication and interpersonal skills to respond tactfully and diplomatically to inquiries, and correspond with clients, team members, care-givers, health care and legal professionals, financial institutions, creditors and relatives

Don't meet every qualification?

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If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

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We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.



Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.



Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives accessibility Anti-Racism Policy

What we offer

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The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:



a career that can grow across ministries and job functions flexible learning and developmental opportunities, including education and mentorship programs many employee networks offering support for and education about underrepresented groups


This role comes with a comprehensive compensation and benefits package that includes:


a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement) group health, dental, life and disability benefits a range of vacation and leave options an Employee and Family Assistance Program, which provides confidential counseling services

Additional information:

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Apply by:

Monday, January 5, 2026 11:59 pm EST

Position details:

2 English Temporary, duration up to 12 months, 595 Bay St, Toronto, Toronto Region, Criminal Record and Judicial Matters Check, Credit History Check 1 English Temporary, duration up to 12 months, 119 King St W, Hamilton, West Region, Criminal Record and Judicial Matters Check, Credit History Check 1 English Temporary, duration up to 9 months, 119 King St W, Hamilton, West Region, Criminal Record and Judicial Matters Check, Credit History Check

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Customer and Client Services

Posted on:

Tuesday, December 16, 2025

Note:

About security checks:

A criminal or other federal offence record

does not automatically disqualify you

from the position. We consider each situation based on the position's responsibilities.

If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.

Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
T-AG-236752/25(2)

How to apply:

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You must apply online.

Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

Read the job description to make sure you understand this job.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matiere de langue et evaluation:

Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichees en francais et en anglais. Consultez la section Langue du ou des postes en haut de chaque offre d'emploi pour connaitre les exigences linguistiques. Pour tous les postes, les candidats sont evalues en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/francais), vous devrez egalement passer un test de competences linguistiques en francais.

Strengthening Ontario, together