Job Description

Position: Clerk-Steno 11Division: City Clerk's OfficeDepartment: City Clerk's OfficeTerm: 1 Permanent Full Time position available.Closing Date: 12/13/2024Labour Group: CUPE 59Posting: 3851Job SummaryThe position provides clerical duties for various functions of the City Clerk's Office.Duties & Responsibilities

• Supports and assists Committee Assistants with various City Council, committee and quasi-judicial processes as directed.
• Provides the notices of Council committee meetings and appeals hearings, updates the events calendar with meeting dates, books the meeting space and handles any catering requirements including ordering and set up.
• Assists with the administration of programs, such as but not limited to corporate contracts and subdivisions, quasi-judicial processes, and Special Occasion permit requests.
• Prepares weekly meeting advertisements.
• Books Council Chamber and Committee Room E for the corporation.
• Orders office supplies for the City Clerk's Office.
• Supports various projects, such as but not limited to revisions to the Municipal Manual, and maintenance of appointments to civic Boards and Committees.
• Responds to a variety of inquiries from civic departments, Council members and the public via email, in person and telephone.
• Performs electronic filing and searching.
• Receives and processes payments, as required.
• Assists with the training of Clerk-Steno 11 staff, as required.
• Participates in various programs and projects of the City Clerk's Office, including the municipal election, as required.
• Performs other related duties as assigned.

Qualifications

• Graduation from a one-year, post-secondary business-related program.
• Typing speed of 55 w.p.m.
• Three years' progressively responsible related office experience, including customer service experience.
• Knowledge of the organization, function of City divisions and business practices and procedures.
• Ability to handle multiple priorities, organize workload, work independently and with minimal supervision, and meet tight deadlines.
• Ability to communicate verbally and in writing clearly and effectively.
• Ability to complete work in a concise and accurate manner.
• Ability to make decisions in accordance with established policies and procedures.
• Ability to establish and maintain effective working relationships.
• Ability to maintain a high level of confidentiality.
• Demonstrated skill in the use of MS Office suite and Adobe Acrobat in a Windows environment.

Weekly Hours: 36.67Salary Range: $59,188.32 to $65,254.80 CAD per annum (2023 rates)Diversity, Equity and InclusionThe City of Saskatoon offers an inclusive workplace that embraces diverse backgrounds. As an equity partner with the Saskatchewan Human Rights Commission (SHRC), the City commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of miyo-pimatisiwin, (me-o-pi-ma-ti-si-win) xe2x80x9cthe good lifexe2x80x9d, for all residents. To learn more about Diversity, Equity and Inclusion at the City, please visitAccommodationThe City of Saskatoon strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email talentacquisition@saskatoon.ca.While we appreciate all applications we receive, only candidates under consideration will be contacted.

City of Saskatoon