Job Description

Salary Information

CG26 - $45,554.60 - $50,414.00 per annum.

About the Position

The Clerk Typist III at the Happy Valley-Goose Bay Campus provides a broad range of administrative support for the efficient operation of the Admissions, Customized and Continuous Learning, and Student Services divisions. Duties include, but are not limited to:

Customer service and Inquiries: serve as a first point of contact for students, staff, and the public by responding inquiries in person, by phone, or email, and provide accurate information on admissions, programs, services, and campus procedures.

Administrative & Secretarial Support: provide clerical support such as drafting correspondence, preparing reports, scheduling, and handling communications.

Data entry: utilize various software applications (including PeopleSoft, Microsoft Office, and other database systems) for data input, word processing, spreadsheets, and document preparation.

Student records and file management: maintain accurate student files, both in physical and electronic formats, ensuring confidentiality and compliance with institutional policies.

Application and registration processing: receive, review, and process applications for admission; register students into appropriate programs and courses; and ensure all required documentation is collected and verified.

Academic records and reporting: enter student grades into the PeopleSoft system; compile, verify, and distribute academic reports; and prepare official documents such as transcripts, certificates, and confirmation letters.

Financial documentation: prepare sponsor letters for students, create invoice requests, and process student loan certificates in accordance with College and government guidelines.

Other related duties: perform additional administrative functions as required to support the efficient operation of the campus.

Merit Criteria

Screening Criteria

Diploma in Office Administration (equivalencies will be considered).

Relevant experience in a similar role providing administrative support.

Assessment Criteria

Knowledge of general administrative support functions.

Knowledge of computer applications and software packages.

Knowledge of PeopleSoft (asset).

Ability to work independently with limited supervision.

Ability to manage time and tasks effectively.

Ability to effectively exchange information.

Professionalism.

Relationship building skills.

Conditions of Employment

Conditions of Offer

When requested by the Employer, a recent and satisfactory Certificate of Conduct must be provided.

Verification of credentials and applicable licenses, certifications, and/or professional memberships as required for the position.

Conditions of Acceptance

College of the North Atlantic (CNA) recognizes the importance of and is committed to offering flexible work arrangements to its employees. The successful applicant may qualify for a telework arrangement within the province, subject to eligibility criteria. Where appropriate, consideration may be given to a primarily remote, hybrid, or ad-hoc arrangement. However, as a place-based organization, candidates are expected to report to the specified work location identified in this job posting, as all positions will involve some degree of on-site work, unless otherwise indicated.

Applicant Information

This position is located at Happy Valley-Goose Bay Campus.

Applications must be submitted online through https://www.cna.nl.ca/careers/opportunities on or before the closing date stated for this job posting.

It is the responsibility of the applicant to submit an application that demonstrates the required screening criteria. Applications that do not clearly and effectively demonstrate the required criteria will be screened out of the competition.

Preference will be given to applicants who are a Canadian citizen, permanent resident of Canada, or those who are legally entitled to work in Canada.

Applicants who elect to include a cover letter (optional) must upload cover letter and resume as a combined document (PDF). Resumes should be in chronological order specifying education and employment in months and years including part-time and full-time employment.

Information submitted as part of the application process must be clear, factual, and current to date of submission and is subject to verification.

Applicants will be notified of their status throughout each stage of the recruitment process.

An offer of employment is conditional upon the satisfactory completion and review of all pre-employment requirements by the College.

The results from this competition may be used to fill similar vacancies.

Job Types: Full-time, Fixed term contract
Contract length: 1 month

Pay: $45,554.00-$50,414.00 per year

Work Location: In person