Job Description

Salary Information

CG-26 - $25.03 - $27.70 per hour.

About the Position

Duties and Responsibilities

Clerical and administrative support: provide general administrative and clerical support to staff, faculty, and administration at College of the North Atlantic's Corner Brook campus; maintain organized digital and paper filing systems; and assist with scheduling meetings, take minutes, and prepare documents.

Reception and daily operations: greet and assist students and visitors entering the Student Services office; draft correspondence to students; manage and update student application and registration forms; and prepare files and invoices for Customized and Continuous Learning (CCL).

Student assistance: provide guidance and support to students throughout the application and registration process; and respond to inquiries via telephone, email and in-person, regarding admissions, programs, and deadlines.

Software and systems utilization: utilize the Microsoft Office Suite for document preparation, data tracking, and communication; and operate within the PeopleSoft system to input, update, and extract student data related to applications, enrollments, and course registration.

Statistical reporting and data management: compile and submit statistical reports related to student enrollment, registration, and programs, when required.

Information requests: gather and confirm details for requests related to student registrations, program capacities and waitlist status.

Other related duties: perform other related duties as assigned, contributing to the overall efficiency and success of the Student Services department.

Merit Criteria

Screening Criteria

Diploma in Office Administration (equivalencies will be considered).

Recent, relevant experience in a similar role providing administrative support.

Assessment Criteria

Knowledge of general administrative/clerical support functions.

Knowledge of computer applications and software.

Knowledge of PeopleSoft (asset).

Organization skills.

Ability to multi-task and respond to multiple changing priorities.

Ability to work independently with limited supervision.

Ability to effectively exchange information.

Effective working relationships with students, staff, managers.

Conditions of Employment

Conditions of Offer

When requested by the Employer, a recent and satisfactory Certificate of Conduct must be provided.

Conditions of Acceptance

College of the North Atlantic (CNA) recognizes the importance of and is committed to offering flexible work arrangements to its employees. The successful applicant may qualify for a telework arrangement within the province, subject to eligibility criteria. Where appropriate, consideration may be given to a primarily remote, hybrid, or ad-hoc arrangement. However, as a place-based organization, candidates are expected to report to the specified work location identified in this job posting, as all positions will involve some degree of on-site work, unless otherwise indicated.

Applicant Information

This position is located at Corner Brook Campus.

This is a casual position. Scheduling and hours of work may vary, with no guaranteed weekly hours.

Applications must be submitted online through https://www.cna.nl.ca/careers/opportunities on or before the closing date stated for this job posting.

It is the responsibility of the applicant to submit an application that demonstrates the required screening criteria. Applications that do not clearly and effectively demonstrate the required criteria will be screened out of the competition.

Preference will be given to applicants who are a Canadian citizen, permanent resident of Canada, or those who are legally entitled to work in Canada.

Applicants who elect to include a cover letter (optional) must upload cover letter and resume as a combined document (PDF). Resumes should be in chronological order specifying education and employment in months and years including part-time and full-time employment.

Information submitted as part of the application process must be clear, factual, and current to date of submission and is subject to verification.

Applicants will be notified of their status throughout each stage of the recruitment process.

An offer of employment is conditional upon the satisfactory completion and review of all pre-employment requirements by the College.

The results from this competition may be used to fill similar vacancies.

Job Type: Casual

Pay: $25.03-$27.70 per hour

Schedule:

Monday to Friday
Work Location: In person