Job Description

Eastern Health is the largest, integrated health authority in Newfoundland and Labrador employing approximately 13,000 dedicated employees and serving a population of more than 300,000 people. The authority offers the full continuum of health and community services including public health, long-term care, community services, hospital care and unique provincial programs and services. At Eastern Health, we pride ourselves on providing the highest quality care and service possible to the people in our communities, in our region, and in the province. To do that, we employ qualified, competent and caring individuals who are dedicated to their professions and to our vision of Healthy People, Healthy Communities.

Job Summary
This position is responsible for prioritizing work and schedules; drafting/typing correspondence/reports and other necessary documents; coordinating meetings; maintaining statistics; recording and transcribing minutes; preparing and distributing agendas, minutes and other related information; preparing presentations; obtaining information for the completion of a variety of reports and other documents; organizing and maintaining a filing system; addressing patient relation requests; and interacting with directors, managers, physicians, management support, PMT Staff, vendors and Stakeholders such as Private and Community Operators, Department of Health and Community Services, and Newfoundland Centre for Health Information.

Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Regularly lifts objects weighing less than 5 lbs. and occasionally up to 10 lbs.
Work provides the opportunity to stand and walk within the office environment.
Constantly required to use fine/finger precision work while entering/maintaining data, as well as a constant requirement for eye/hand coordination to ensure precision in completing work and maintaining database files.
Regularly requires bilateral repetitive fine motor skills (i.e. typing and mousing) while entering/maintaining data, as well as a constant requirement for eye/hand coordination to ensure precision in completing work and maintaining database files.

Job Qualifications

Education
Graduation from high school or equivalent.
Successful completion of a two-year Office/Business Administration Program from a recognized/approved college.

Experience
Minimum of three years of experience within the last five in a progressively responsible administrative role is required.

Competencies (Knowledge, Skills & Abilities)
Demonstrated proficiency in Microsoft Office, Excel, PowerPoint and Outlook is required.
Demonstrated knowledge of Meditech would be an asset.
Demonstrated strong organizational and communication skills.
Demonstrated effective problem solving and analytical skills.
Demonstrated clinical knowledge and understanding of data, statistics and graphs would be an asset.
Proven ability to work with limited supervision in a dynamic work environment.
Demonstrated ability to work effectively within a deadline driven, team-orientated environment.

Other
A satisfactory record of work performance and attendance is required.

*Proof of a current office administration/business management program is required. To be considered current, the program must have been completed within the last five years, unless it has been used in recent positions. This must be demonstrated on the application form.

Employees, to review your attendance record please refer to your employee portal on the Intranet for details. The attendance record is only available to employees who are currently in positions that accumulate sick time.

Eastern Health requires internal employees applying on clerical/administrative positions to have their educational documents on file and any required testing completed before the closing date of the competition (exception is the medical transcription test, which can be completed per competition). If you do not have your educational documents on your employee file, you should attach them when applying online or e-mail them to employment@easternhealth.ca. If testing is required contact Recruitment in your local area.

Apply online at https://employment.easternhealth.ca

Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email, please contact Recruitment 777-7777 ext. 5-2 immediately.

To become a part of our team, please submit an updated resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, daytime contact number, e-mail address, competition and employee numbers if applicable.

Contact Information for Recruitment Related Inquiries:

Telephone: (709) 777-7777 (5-2) or 1-800-563-3693
Email: employment@easternhealth.ca. Applications/resumes are not accepted at this email address.

If you are no longer interested in the position, you can withdraw your application by emailing employment@easternhealth.ca as soon as possible.

Eastern Health is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help.

Eastern Health