Job Description

Location: Dr. Leonard. A. Miller Center

Clerk III (revised repost)
Caribou Memorial Veterans Pavilion
Long Term Care
Temporary, Full Time (Until January 6th, 2025 with the possibility of extension)
05380RP1
Hours 75 bi-weekly (8-hour shifts; days)
Salary CG-24, ($22.41 - $24.69)
Competition Number 2023006458
Posted Date 7 December 2023
Closing Date 14 December 2023

About Us
Newfoundland and Labrador Health Services (NL Health Services) brings together five former separate health entities - Eastern Health, Central Health, Western Health, Labrador-Grenfell Health, and the Newfoundland and Labrador Centre for Health Information. The creation of a provincial health authority was announced following recommendations from Health Accord NL.

NL Health Services is responsible for delivering health and community services to more than 528,000 people living in Newfoundland and Labrador and employs over 21,000 people. NLHealthServices.ca

Job Summary
Reporting to the Division Manager, the Clerk 111 will provide advanced clerical/ /administrative support to the manager and staff of the Veterans Pavilion including; organizing and maintaining staff schedules and benefit balance reports, creation / facilitation and dissemination of staff schedules, maintaining and organizing staff leave requests ,coordination and collaboration with central staffing to fill staffing requests , staff call back, payroll entry and record keeping, timekeeper responsibilities including review of and resolution of smoothing banks in collaboration with payroll department and manager, general office duties are also required, such as preparing correspondence, scheduling meetings, taking and transcribing minutes for meetings, entering and follow up on work requests, completion of purchase orders, filing, preparation of reports, creation and dissemination of staffing reports, and general office organization. The Clerk 111 also acts as the receptionist for the unit and is responsible for preparing/filing/data entry of patient care information on the unit, as well as order entry. The Clerk 111 is responsible for photocopying, sorting and distributing mail; The Clerk II1 position is also responsible for all MSA duties on the unit including but not limited to, maintaining an organized system of stocking supplies and ordering supplies as requested; portering patients; and the pick-up and delivery of supplies and requisitions. Other related duties as required. In this position there will be significant interaction with stakeholders such as staff, residents and the public.

Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Constantly lifts objects less than 5lbs and occasionally lifts up to between 20 - 40 lbs when helping with a patient\'s luggage or lifting a box of files requiring assistance. Work provides the opportunity to stand and walk and the opportunity to take postural breaks (sit, stand or walk) within the office environment but requires prolonged sitting, bending, stretching, and lifting.
May be required to maneuver carts and use a step ladder to access higher shelves.
Constantly performs repetitive bilateral fine motor/precision (i.e., typing) while sitting and using a computer and mouse (seated at a workstation).

Job Qualifications
Successful completion of a one-year Office Administration program from an approved/recognized college is required.
Successful completion of an approved/recognized medical terminology course is required.
A satisfactory record of work performance is required.

*Proof of a current office administration program and a medical terminology is required. To be considered current, they must have been completed within the last five years, unless it has been used in recent positions. This must be demonstrated on the application form.

** If the medical terminology isn\'t current, a medical terminology test may be administered by the HR Client Services.

If this is an internal posting only, only applicants of the Eastern Health NAPE HS Regional Bargaining Unit will be considered. If this is an internal and external posting, all applications will be accepted and preference will be given to those qualified candidates who are internal to the Eastern Health NAPE HS Regional Bargaining Unit.

NAPE employees should note that as per Article 15, NAPE Pilot Project, employees who are "offered a position shall immediately advise the employer of their decision to accept the appointment". Employees requiring further details of the position must obtain this in advance of the job offer.

Eastern Health requires internal employees applying on unionized clerical/administrative positions to have their educational documents on file and any required testing completed before the closing date of the competition (exception is the medical transcription test, which can be completed per competition). If you do not have your educational documents on your employee file, you should attach them when applying online or e-mail them to employment@easternhealth.ca. If testing is required contact Recruitment in your local area.

Apply online at https://employment.easternhealth.ca

Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email please contact Recruitment 777-7777 ext 5-2 immediately

To become a part of our team, please submit an up to date resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable.

Contact Information for Recruitment Related Inquiries:

Telephone: (709) 777-7777 (5-2) or 1-800-563-3693
Email: employment@easternhealth.ca. Applications/resumes are not accepted at this email address.

If you are no longer interested in the position, you can withdraw your application by emailing employment@easternhealth.ca as soon as possible.

NL Health Services is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help.

EXTERNAL APPLICANTS: We thank all applicants for their interest, however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Certificate of Conduct from the RCMP or local Police (Vulnerable Sector Check may be required), educational documents, registration/licensure if applicable and Social Insurance Number.

** This is a reposted position. If you have already applied your application is on file for consideration.

Eastern Health