Job Description

About Edmonton Public Schools

We are the second largest school division in Alberta, serving students, families and communities throughout Edmonton. At Edmonton Public Schools, we provide a range of programs, learning spaces and supports that enhance pathways for student success.


Our Division is committed to diversity and inclusivity; we are listening, we are learning, and we are committed.


Edmonton Public Schools aspires to be a learning community where every individual belongs, is included and experiences success. We strive to empower staff to reach their goals in a diverse, equitable and inclusive workplace that values their lived experiences. We are seeking individuals like you, who reflect the students and families we serve.


Together, we are stronger.

Status

FTE: 1.000

Position Summary

Reporting to the Manager, Supply Services, the successful candidate for this temporary, full-time position will provide both technical and informational help desk support to Division staff.

Job Duties/Responsibilities

ensuring accurate supply charges are distributed to decision units on a biweekly or monthly basis maintaining and updating Division staff employees and supply staff profiles in SmartFind providing technical and informational support to Division staff through the Supply Services Help Desk ensuring accurate payments and related charges for staff orientations and relevant training courses monitoring, analyzing and reporting data pertaining to Fitness to Work and Action Requests for teaching staff, support staff, custodial staff and supply staff to determine if adjustments are required to placements, payments and distribution of charges for supply staff providing information to Employee Health Services and/or Staffing if adjustments to dates or FTEs are required, including comparing data from SmartFind and the Time Recording System (TRS) updating SmartFind profile information related to hiring, FTE changes, transfers, return from leaves, administrative placements, contracts, temporary biweekly status, reclassifications and changes to absence reason codes processing amendments related to staff payment and charges processing, analyzing and dispersing the biweekly and monthly Cost Allocation reports related to all supply support staff charges verifying supply payroll information and comparing information from Action Requests and Business Processing Edit reports to identify discrepancies from time and absence entries making adjustments to pay and charges for supply staff acting on and responding to the constant flow of e-mail requests for adjustments to be made in SmartFind and/or TRS assisting the Manager of Supply Services by running reports from PeopleSoft and/or SmartFind, working with data in excel spreadsheets and google docs to maintain and back up the SmartFind system

Education/Qualifications

a one year Certificate in Human Resources Management experience working with PeopleSoft or another major HRMS system knowledge of collective agreements and Division policies and procedures Microsoft Office, Google Workspace excellent MS Excel skills

Rate of Pay

$24.08 - $30.54 per hour

Closing

THIS IS TERM DEFINITE TO AUGUST 28, 2026.

Note: The successful candidates will work 8:30 a.m. to 4:30 p.m. (Monday to Friday)

Closing date for this competition is August 5, 2025.


Only those applicants being considered will be contacted. This position is covered by a collective agreement between CUPE Local 3550 and the Board of Trustees. The Collective Agreement may be viewed at www.epsb.ca/ourdistrict/careers/support/ #HP1