Job Description

Clerk, Assistant City
City of Whitehorse
Whitehorse, YT
Full Time
Compensation: $37 to $43.53 Hourly

• 
  Other
  Administration And Clerical

Duration
Permanent
Closing Date
September 01, 2022 at 5:00 pm Yukon Time
Job Level
N/A
Intended job posting audience
Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.
As part of your role supporting Council and Council Committees, this exciting position will include providing support for Council's new Advisory Committees on Inclusivity and Housing and Land Development.

Job Summary: The incumbent assists with ensuring services that create a liaison between the City of Whitehorse Council and the public and internal departments. Duties and Responsibilities:

• Coordinates or prepares, and distributes Council/Committee Meeting Agendas and administrative reports and coordinates the departmental web site.

• Maintains and ensures accessibility of a digital recording of Council and Committee meetings.

• Maintains photocopy equipment for City Hall, including basic trouble-shooting and the coordination of maintenance, repairs, and the availability of supplies.

• Pre-drafts minutes for all Council/Committee meetings.

• Develops, revises and/or proofs bylaws and council policies

• Assumes Returning Officer duties for general municipal elections, bi-elections, plebiscites and referendums, as assigned.

• Answers or directs enquiries from the public and employees with respect to Council Issues, agendas or departmental information.

• Prepares and monitors (controls), under the direction of the Manager, Legislative Services, the department budget and Mayor and Council accounts.

• Maintains and ensures accessibility of Council Bylaws, resolutions and policies and ensures that the proper authority exists and authorizes legal contracts and agreements.

• Provides input to and participates on the Municipal Act Review Committee as assigned.

• Acts as the Manager, Legislative Services as assigned.

• Follows, so far as is reasonably practicable, established safety procedures and standards.

• Other Related duties.

This description contains the elements necessary for the identification and evaluation of the job. The incumbent may be required to perform other related duties.
Working Conditions: Hours of work 8:30 am - 4:30 pm, Monday – Friday. Office Setting, pleasant surroundings. Knowledge and Skills:

• Certificate in office administration with additional education in legal, office or public administration an asset.
• Previous Experience - 5 years experience including at least 3 in a senior administrative assistant capacity in a municipal or government setting
• On–the-Job Experience – 6 months
• Customer service, legal writing, research

An equivalent combination of education, training and experience may be considered.

Examples of Equipment to Operate: Computer with applications including Outlook, Word, AS400, and Publisher, and office equipment. Additional Application Instructions
Other Details: Job seekers are required to create an online profile and submit their application electronically through the City's online Applicant system via www.whitehorse.ca/careers. Instructions on applications are provided at https://www.whitehorse.ca/departments/human-resources/how-to-apply. If you have any further questions regarding this posting, please contact the recruiter at HR@whitehorse.ca. To apply for this position, you are required to submit your resume. Various tests and/or exams may be administered as part of the recruiting process. At the time this posting closes, candidates must have valid and current licenses/certifications/education that match the position requirements. Candidates who are selected to continue with the recruiting process will be required to provide proof of qualifications during their interview.