Job Description

Division: Utilities and Environment

Department: Facilities Management

Term: 1 Permanent Full Time position available.

Closing Date: 11/24/2025

Labour Group: CUPE 59

Posting: 4729

Job Summary

Under supervision of the Administrative Coordinator, this position performs general administrative duties for the Project Services section of the Facilities Management Department.

Duties & Responsibilities

Acts as the Receptionist, including answering telephone and in-person enquiries, arranging meetings, preparing agendas, and taking and transcribing minutes, as required. Processes, records and prepares Purchasing Orders, Quotes, Tenders and Proposals, memos and reports. Distributes documents to other departments. Maintains office files and ensures all information is entered in an accurate and timely fashion. Enters and edits vendor information in the appropriate program. Prepares a variety of correspondence for internal and external use. Orders supplies as required. Enters, tracks and verifies vacation balances, hours worked and other related payroll information. Performs other related duties as assigned.

Qualifications

Education, Training and Experience Requirements

Grade 12 education. Graduation from a business college. Typing speed of 55 w.p.m. Two years' diversified general office experience.

Knowledge, Abilities and Skills

Knowledge of business English and arithmetic. Knowledge of modern office practices, procedures and equipment. Ability to make arithmetic calculations rapidly and accurately. Ability to understand and execute oral and written instructions. Ability to deal courteously and tactfully with suppliers, the public and other civic employees. Skill in the care and operation of office equipment, including a computer with word-processing, spreadsheet and database (SharePoint) software.

Weekly Hours:

36.67

Salary Range:

$51,676.32 to $56,973.60 CAD

per annum

(2025 rates)

Diversity, Equity and Inclusion

The City of Saskatoon offers an inclusive workplace that embraces diverse backgrounds. As an equity partner with the Saskatchewan Human Rights Commission (SHRC), the City commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of miyo-pimatisiwin, (me-o-pi-ma-ti-si-win) "the good life", for all residents. To learn more about Diversity, Equity and Inclusion at the City, please visit Saskatoon.ca/diversity

Accommodation

The City of Saskatoon strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email talentacquisition@saskatoon.ca.

While we appreciate all applications we receive, only candidates under consideration will be contacted.

Our Recruitment Process: Application > Posting Closes > Resume Review > Pre-screen/Interview > Offer > Pre-Employment Conditions > Welcome to the City