Job Description

Company Biography

As Ontario's only multi-utility provider, we offer a comprehensive range of services, including water, wastewater, natural gas, electricity, and telecommunications - all under one roof. This integrated approach empowers us to deliver innovative solutions, exceptional customer service, and operational efficiencies that set us apart in the industry.



With over 150 years of commitment to the Kingston community, we work every day to provide the safe, reliable utility services our customers rely on. Our efforts go beyond keeping the lights on and the water flowing. We're driving progress through projects that create lasting, positive change. At the heart of everything we do is our vision to advance our unique utility model to benefit our customers and build better communities.



At Utilities Kingston, we believe that strong communities are built by strong teams. By joining us, you'll be part of a collaborative and dynamic environment where your skills and ideas will contribute to enhancing safety, driving reliability, and building a resilient future for our community.

Primary Duties

Position Summary:


The Clerk 1 is responsible for a variety of clerical activities within the assigned department including data entry, document preparation and maintenance, file management, maintenance of business systems, record keeping and tracking office supplies and equipment. They serve as a key interface between customers, contractors, management and interdepartmental staff.




Key Responsibilities:


Support activities associated with procurement including posting of documents to external sites, receive and track questions, prepare addenda and retrieve closing documents. Attend meetings, prepare meeting minutes on a timely basis and distribute to relevant stakeholders. Create and track purchase requisitions for equipment and supplies within the financial system. Update documents and manuals as required. Review and process invoices to the appropriate stakeholders for approval and payment. Respond to telephone calls and emails and direct inquires to the appropriate individual. Collect and enter timesheet information into the system to ensure employees are paid accurately. Verify timesheet information and perform payroll audits on a bi-weekly basis to ensure accuracy. Provide administrative support for project activities. Ensure work is completed in compliance with safety policies, procedures, regulations and maintain a safe working environment.

Education, Certification and Other Qualifications Required

Knowledge, Skills & Abilities:


Advanced verbal and written communication skills Advanced keyboarding, proofreading and editing skills with strong attention to detail and accuracy Advanced time management and organizational skills Advanced ability to work independently and as part of a team Advanced ability to work in a dynamic environment with the ability to adapt to changing priorities quickly Intermediate proficiency with MS 365 Intermediate proficiency with various business applications utilized by Utilities Kingston Basic knowledge of Occupational Health and Safety requirements as it relates to individual, organizational and operational requirements


Qualifications:


Post-secondary education in business or related field or a combination of education, training and experience relevant to the position 1-3 years' experience in an administrative role in an industrial environment an asset Class G drivers' license

Special Working Conditions/Conditions of Employment

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. The incumbent may be asked to perform other duties which may be assigned from time to time.

Closing Statement

Your resume and/or cover letter must clearly demonstrate how you meet the requirements of the position.

Accessibility Statement

Appropriate accommodations will be provided as required by the Accessibility for Ontarians with Disabilities Act (AODA) upon request.

Employment Equity

Utilities Kingston is committed to employment equity and we encourage applications from all designated group members. Our goal is a diverse, inclusive workforce that reflects the Kingston community.



Utilities Kingston thanks all candidates that apply; however, only those selected for further consideration will be contacted.




Internal applicants must inform their supervisor or manager of their application and subsequent status