Job Description

Clerical Assistant

Primary Purpose: Reporting to the Associate Deans of the undergraduate and graduate programs, this position is the first point of contact for the College of Pharmacy and Nutrition, working to ensure effective operation of the College office, and to support staff and students. The position works independently and exercises judgment within established guidelines. The work is complex in nature and requires prioritization due to competing deadlines and frequent interruptions. Work is conducted in a busy, high-volume environment, where efficient and effective communication and positive interrelationships with students, faculty, staff, and the public are essential.

Nature of Work: The successful applicant will be located the College of Pharmacy and Nutrition main office (HLTH 2A20). They will work closely with staff and faculty and will be located at the front reception desk. Work hours are Monday to Friday from 8:00 to 4:30. Responsibilities are varied and require flexibility and effective time management.

Typical Duties or Accountabilities: This position provides clerical support to the general office and the Research and Graduate Affairs office in the College of Pharmacy and Nutrition. Duties include general reception, communication (e.g., email distribution, answering questions), meeting support (doodle polls, room booking), supporting faculty and staff (access, courier, printing, loans of college equipment, etc), and general maintenance (e.g., supplies, facilities requests, updating College lists and records).

Qualifications
Education: Completion of Grade 12 and a secretarial diploma from a recognized post-secondary institution. Knowledge of university processes and programs will be an asset.

Experience: Two to five years of office experience in the USask setting is preferred.

Skills: Effective interpersonal and communication skills, written and verbal; proficient proof-reading skills; demonstrated ability to maintain attention to detail, apply critical thinking skills and retain information on policies and processes; effective organizational and time management skills; proven ability to work efficiently on multiple projects with competing demands, meet deadlines and work independently with minimal supervision; a high level of proficiency with Microsoft Office software (including Word and features such a mail merges, Excel, PowerPoint).

Inquiries regarding this position can be directed to Dr. David Blackburn at

Department: College of Pharmacy &Nutrition
Status: Term until November 22, 2023 with the possibility of extension or becoming permanent
Employment Group: CUPE 1975
Shift: Mon-Fri, 8:00-4:30
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $23.35 - 30.61 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 4
Posted Date: 6/21/2023
Closing Date: 7/25/2023 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The successful applicant will be required to provide the following current verification(s) where \'Yes\' is indicated below. Further information is available at:

Criminal Record Check: Not Applicable
Driver\'s License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan\'s main campus is situated on Treaty 6 Territory and the Homeland of the M\xc3\xa9tis. We pay our respects to the First Nations and M\xc3\xa9tis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

University of Saskatchewan