Under the general supervision of the Executive Policy Committee and reporting to the Mayor and City Council, the City Clerk is responsible for the management and direction of the City Clerk?s Department. The City Clerk is a Statutory Officer with statutory powers and duties, responsible for providing administrative support to City Council and its Committees. The City Clerk provides procedural and policy advice to the Mayor, Members of Council and City of Winnipeg senior administration to ensure consistent application of decision making in a public and documented manner. The City Clerk ensures the undertaking of 300+ public meetings of Council and its committees, creating / publishing agendas and minutes of all regular and special meetings, communicating decisions, maintaining by-laws. The City Clerk is responsible for ensuring the collection and safeguarding of the City Archives and archival records, providing corporate records management services to all departments, including corporate responsibility for the Freedom of Information and Protection of Privacy Act (FIPPA), and providing public information services. The City Clerk is also responsible for ensuring the undertaking of hearing 5,000+ annual appeals by the Board of Revision and other boards through the provision of administrative and clerical support. The City Clerk is responsible for administration of public grant programs to various public entities (including Civic Museums), ensuring delivery of the Civic Protocol Program (including events such as flag raisings and marriage services), and conducting municipal elections and by-elections for all Mayoralty, Councillors and School Trustee elections. This includes registration of all candidates, hiring and training of 2,000+ election workers and the creation and maintenance of the voter?s list of Winnipeg citizens. As the City Clerk, you will:

• Provide leadership and direction for the expansion and progression of processes and practices under City Clerks jurisdiction.
• Develop and set direction of the City Clerks department and overall operations.
• Formulate, recommend and implement plans required to meet current and future service requirements.
• Bring forward administrative reports for issues related to City Clerk?s Department operations to the Governance Committee, who acts as liaison to Executive Policy Committee on issues related to City Clerk?s Department operations.
• Provide leadership for the Department, including development and implementation of strategic goals, action plans, service delivery and measuring performance of staff.
• Develop innovative initiatives for Department operations to support department staff and elected officials.
• Explore and develop new lines of business, identify emerging trends and recommend changes in systems and processes for the department that improve service to the public, department staff and elected officials.
• Develop strategic planning for the department and present plans for approval to Executive Policy Committee and Council as required by City By-laws or other legislation.
• Align departmental plans as approved by EPC to the Mayor?s Office and Council priorities. Lead the resolution of issues that impact Citywide and Provincial plans such as OurWinnipeg.
• Work with external partners and business contacts to ensure the successful future operation of the department and to ensure City Clerk?s programs are meeting the needs of the public, our community and the City?s long term goals.
• Participate in Citywide initiatives for core internal services in IT, Finance, HR and other departments as needed.
• Work with the community, Council and the City?s Statutory Offices / Department Heads to ensure that City Clerk?s department plans meet the needs of citizens today and for the future.
• Manage meetings, minutes and the proper execution of all Council, committee, sub-committee and Council directed committees.
• Manage the Decision-Making Information Service, including the production of agenda, minutes, Hansard, video recording, remote participation of delegates and other systems, including the open data records of EPC, committee and Council votes.
• Work with the Integrity Commissioner to undertake application of the Council Code of Conduct By-law, Lobbyist Registry and the Municipal Council Conflict of Interest Act. This includes ensuring statutory responsibilities are met and the provision of advice and direct service is provided to Members of Council and citizens.
• Act as Senior Election Officer for the City and School Divisions, with statutory responsibility for delivery of elections under the Municipal Councils and School Boards Election Act, ensuring voting opportunities for all citizens of Winnipeg, registration and advice to candidates, hiring and training of 2,000+ election workers.
• Direct the preparation, submission, implementation and control of annual operational and capital budgets of the City Clerk?s Department, Council and Museums, this includes helping to manage the annual operating grant process.
• Manage a budget of approximately $15 million dollars annually
• Ensure maintenance and safekeeping of the City Archives and provides Corporate Records Management services to all departments.
• Co-ordinate the Freedom of Information and Protection of Privacy Act (FIPPA) Programs, ensuring delivery of FIPPA request services and Privacy services to all departments
• Manage Civic By-laws and Policies, including signing all by-laws approved by City Council.
• Have statutory responsibility as per the City of Winnipeg Charter. As one the City?s two signing officers, along with the Mayor, responsible for reviewing, signing, and authorizing contracts binding the City of Winnipeg.

Your education and qualifications include:

• Bachelor?s Degree in Business Administration, Public Administration, Political Science, Public Policy or a related field.
• A secondary degree or Master?s degree would be an asset.
• A minimum of 10 years of progressively responsible government or public service-related experience with includes experience in a Clerk?s setting.
• 10 ? 15 years of experience working in a senior management capacity.
• Comprehensive leadership and management experience including strong negotiation and collaboration skills, preferably in the public sector.
• Experience with strategic planning at a senior level and determining and setting priorities based on organization mandates and initiatives.
• Demonstrated track record of achieving results and improving operational performance.
• Thorough knowledge of relevant legislation, by-laws and Council policy.
• Demonstrated sound judgment, decision-making and problem solving skills in the face of ambiguity and under pressure.
• Experience in the preparation, effective management and execution of operational and capital budgets and strategic plans.
• Demonstrated ability to develop and maintain effective working relationships with a wide variety of community leaders, advisory boards, union officials, subordinates and the general public.
• Demonstrated knowledge of the Civic structure, Council and its Committees.
• Demonstrated knowledge of the municipal decision-making process and procedures.
• Demonstrated ability to communicate effectively, both orally and in writing.

• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://www.canalliance.org/en/ at application.

Conditions of employment:

• A Police Information Check satisfactory to the employer will be required from the applicant(s) or successful candidate(s), at their expense.
• Ability to work extended and flexible hours (evenings are required).