Job Description

Job Overview

We are seeking a dynamic and strategic Chief of Staff to support our executive team in driving the organization's vision and operational excellence. The ideal candidate will possess exceptional leadership skills, a strong analytical mindset, and the ability to navigate complex organizational challenges. This role requires a proactive individual who can manage multiple priorities while fostering collaboration across departments.

About Us

We are a group of family-focused businesses (Canadian Surrogacy Options, Little Miracles, and Camica Solutions) that support families through surrogacy and egg donation, while also expanding into automation and business solutions. With over 30 years of history in the surrogacy field, and new ventures in digital services, we are passionate about helping people while building smart, efficient systems.

I'm looking for a right hand -- an Operations Manager / Chief of Staff -- to work directly with me (CEO) to keep our operations running smoothly and allow me more time to focus on strategic growth.

The Role

This is not your typical operations role. You'll wear many hats, from managing day-to-day processes to supporting marketing, finance, and even travel. It requires a trustworthy, detail-oriented "unicorn" who thrives in a fast-moving environment.

What You'll Do:

Act as a direct report to the CEO and primary point of contact for operations. Manage day-to-day business operations across multiple companies. Oversee financial tracking, assist with accounts and banking, and ensure reimbursements and payments are organized. Coordinate client travel and logistics (flights, hotels, itineraries), as well as occasional personal travel for the CEO. Support marketing and digital efforts, including: Updating WordPress websites Scheduling and posting to social media Creating graphics/presentations in Canva or similar tools Assist with project management, ensuring tasks, deadlines, and deliverables are met. Anticipate needs, solve problems, and keep things moving forward with minimal supervision.

What We're Looking For:

Proven experience in operations, project management, or executive support. High level of trustworthiness and discretion (you'll handle accounts, banking, and sensitive client information). Strong organizational and problem-solving skills -- able to juggle multiple projects at once. Tech-savvy with comfort in tools like WordPress, Canva, Google Workspace, and CRM/automation platforms. Bonus points for social media management, graphic design, or marketing experience. Flexible, resourceful, and comfortable working in an entrepreneurial environment where no two days look the same.

Why Join Us?

Work directly with the CEO and have a hand in meaningful, life-changing work. Be part of a growing, innovative organization with roots in family-building and new ventures in business solutions. A role that offers variety, autonomy, and the ability to shape processes as we grow. Competitive compensation, with flexibility for the right candidate.
If you're the kind of person who loves wearing many hats, thrives on variety, and is looking for a role where trust and impact go hand-in-hand, we'd love to hear from you.

How to Apply:

Please submit your resume through Indeed and include a brief note on why this role excites you.

Job Types: Full-time, Part-time, Permanent

Pay: $63,942.44-$149,417.68 per year

Work Location: Hybrid remote in Cambridge, ON N1R 8B5

Application deadline: 2025-08-25