Job Description

Reports To:

CEO

Pay Grid:

Level 5: $80,000-$95,000

Department:

Association Services

Hours:

Full-time-40 hrs

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Our Culture:

YMCA of Southeastern Alberta strives to integrate our commitment to diversity and social inclusion in all that we do. We believe that strong leadership is created through the sharing of diverse experiences and perspectives. We actively seek candidates who embody these principles and who reflect the many dimensions of the communities we serve. We are a charitable organization that provides health and fitness opportunities, employment services, licensed childcare, and various community programs in Medicine Hat, Redcliff, and Brooks. When you work at the YMCA, you'll play an important part in building strong, thriving communities while positively impacting people's lives. Join our team at the Y, a place where everyone belongs -- including you!


Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day, demonstrating our values in action.

We

do the right thing.

We are caring, respectful, honest, and responsible in all that we do.

We

put people first.

We believe in each other - honoring our strengths, diversity, perspectives, and passions.

We keep our promises.

We do what we say we will do.

We lead by example.

We are courageous, speaking with conviction and always willing to listen and collaborate.

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What qualifications are we looking for?

At the YMCA of Southeastern Alberta, we strive to ensure our employees are a good fit based on their strengths, interests, and future goals.


The successful candidate will have the following:

Education/Certifications/Credentials/Professional Registration

Post-secondary degree in accounting required, CPA designation strongly preferred Extensive accounting experience with a minimum of 5 years of full cycle accounting experience, demonstrating strong technical skills Evidence of a clear Police Information Check, within the last six months Must have a valid driver's license with class 07 automobile insurance coverage for business use (or pleasure with occasional business use) and a minimum of $2,000,000 in liability coverage

Knowledge & Skills

Experience with not-for-profit and charity restricted fund accounting Knowledge of QBO accounting software and Avanti payroll software is an asset Knowledge of the Salesforce platform is an asset Experience preparing and managing multi-department budgets Complete understanding of GST and Canadian payroll procedures Ability to manage the integration of multiple software systems Excellent leadership skills with the ability to lead the organization's strategic direction related to all aspects of its finances Excellent communication skills that facilitate working effectively with individuals from all levels of the organization Highly organized team player with great attention to detail and accuracy Proficiency with Microsoft Excel, Word, Teams, OneDrive, SharePoint, and Outlook
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What does this role look like at the YMCA of Southeastern Alberta?

The Chief Financial Officer (CFO) is a key member of the senior leadership team, reporting directly to the Chief Executive Officer (CEO). This role is responsible for overseeing the day-to-day financial operations of the organization, including budgeting, financial reporting, cash flow management, and compliance. The CFO provides strategic financial leadership to support the YMCA's mission and long-term sustainability, ensuring sound fiscal stewardship and alignment with organizational goals. This position also plays a critical role in risk management, financial planning, and guiding investment decisions, while fostering a culture of transparency, accountability, and continuous improvement across the finance function.

The responsibilities and duties of this role will include but is not limited to:

Customer Service

Act as the main point of contact for the Finance Department, answering questions and responding to inquiries as needed Lead the finance team in providing excellent customer service to assist YMCA customers with issues related to their accounts Respond to all phone calls/emails within 24 business hours When responding to the office doorbell, greet visitors professionally and courteously

YMCA Values

Exemplify the values of honesty, respect, responsibility, caring, and inclusiveness at all time

Teamwork

Collaborate with the CEO and Senior Leadership Team to ensure the Association's strategic objectives are met through prudent financial management and responsible fiscal oversight Lead a high-performance finance team, including all HR functions and direct supervision of Accounting Manager, Accounting Assistants, and any grant-funded accounting summer positions Foster a culture of accountability and continuous improvement Delegate appropriate tasks to team members, ensuring that all tasks are completed accurately, efficiently, and by required deadlines Lead special projects related to the finance department as needed such as new software implementation or integrations Participate actively in YMCA Canada's Finance Community of Practice, attending in-person meetings and conferences as directed by the CEO. Travel to these events may involve various modes of transportation, including driving, shuttle services, taxi, or air travel

Standards that Shine

Leverage strategic financial insight to support the achievement of all quality standards and performance targets as defined by YMCA best practices and the YMCA's Standards that Shine Ensure that all direct reports have a clear understanding of the YMCA's Standards that Shine and actively support them in fostering a culture of excellence rooted in adherence to these guidelines and expectations Assist with general cleaning around the office as needed

Interpersonal/Communication Skills

Public relations as part of the senior leadership team (i.e., attending internal and external events, as required by the CEO) Clearly communicate complex financial information to non-financial stakeholders. Build trust with the board, CEO, and senior leadership team Provide support to the Board Finance & Audit Committee by collaborating with the Committee Chair and CEO to develop meeting agendas, prepare and distribute comprehensive meeting materials, and ensure timely communication. Attend all Finance & Audit Committee meetings, presenting and reviewing the organization's financial statements to facilitate informed oversight and decision-making Attend Board of Directors meetings and Annual General Meeting, as directed by the CEO

Quality of Work

Ability to align financial strategy with the organization's long-term goals Understanding of market trends, risks, and opportunities to guide decision-making Knowledge of how finance impacts all departments with a solid understanding of operational processes across the organization Overall management and administration of accounting software, including acting as liaison with company as needed Act as Admin User in Avocado for all finance-related functions with the ability to manage appropriate integrations and use the system to its fullest capabilities Demonstrated ability to assess and identify inefficiencies within financial and operational processes, and implement strategic improvements to enhance effectiveness and performance Establish, implement, and oversee internal control processes related to the Association's financial systems Design and prepare accurate financial statements, analytical reports, variance analyses, forecasts, and grant-related documentation in accordance with required deadlines, ensuring all materials are reviewed with the CEO and General Managers for completeness and accuracy Lead the planning and forecasting processes, including the development and ongoing maintenance of a multi-year cash flow analysis, updated quarterly to support informed financial decision-making and long-term sustainability Manage and/or execute journal entries, revenue and expense reviews, and financial reporting. Monitor and process bank transactions related to insurance, investments, capital assets, and grant funding. Oversee accounts payable and receivable functions, including payment processing, accruals, collections, and reconciliations across all departments. Supervise monthly bank deposits, credit card reconciliations, and deferred revenue and general ledger account reconciliations. Ensure timely and accurate processing of scheduled membership and program fee payments Bi-weekly payroll approval and submission to the bank by the deadline Manage the Association's Chart of Accounts, updating it as required Collaborate with the CEO and General Managers to develop the Association's annual operating and capital budgets, including creating tools and delivering training to strengthen managerial budgeting and financial management capacity. Navigate financial challenges such as economic downturns or cash flow issues, developing contingency plans and maintaining the organization's financial resilience

Compliance with Legislation and YMCA Policies and Procedures

Ensure the Association's finance department complies with Generally Accepted Accounting Principles (GAAP) for non-profit/charitable organizations Ensure compliance with all CRA legislative requirements, including GST filing, statutory remittances, charitable donations, and grants Work with People & Culture to ensure T4s are generated and submitted by the required deadline. Support the CEO and audit team in ensuring Annual Charities Return and Societies Return are submitted by government deadlines Lead the annual audit process by preparing all required documentation in collaboration with the external audit team. Ensure timely implementation of all recommendations outlined in the final audit report and management letter Manage all grant funds held in the Association's bank accounts, ensuring expenditures align with funding agreements. Track grant-related spending and prepare accurate financial reports in compliance with contract requirements and submission deadlines Ensure compliance with Imagine Canada Standards related to financial management Uphold transparency and ethical standards in financial reporting and decision-making Serve as a steward for the organization's financial integrity Adapt to evolving regulatory environments and market conditions

Work Environment and Demands

Office located on the main floor, with 5 steps required to gain entrance (an alternative entry without stairs is available) Sitting at a desk and using a computer for most of the day From time to time, may need to lift boxes of files weighing up to 20 lbs May be exposed to all weather conditions when walking outside to/from bank or vehicle. May be exposed to all weather conditions when using vehicle for occasional business purposes (e.g., dropping a parcel off at the post office, going to a meeting at another YMCA facility, etc.).

The Benefits of Joining Out Team:

Benefit Package after 3 months 2 weeks paid vacation after 3 months prorated based on start date 1 week PTO after 3 months prorated based on start date Paid wellness days Paid Employment Anniversary Date, and Birthday Flexible work schedule Yearly CPA registration cost covered Employee Assistance Program Free Health Plus Membership with 15% discount for family members 5% Matching Pension plan after 1 year of employment
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Please Apply on or before November 14th, 2025:

With a cover letter, resume, and 3 professional references (email address and phone numbers) who can attest to your character and previous work and/or volunteer performance.


Please send application packages to:


Sharon Hayward, CEO


YMCA of Southeastern Alberta


[email protected]