Job Description

Competition # : 45001Department: Executive Council OfficeLocation: HALIFAXType of Employment: TermUnion Status: Exclusion - Non Union - NSPGClosing Date: 04-Feb-25 (Applications are accepted until 11:59 PM Atlantic Time)About UsThe Executive Council Office (ECO) leads the execution of government's mandate and ensures alignment of government priorities through objective analysis and advice to the Executive Council (Cabinet) and its Committees. ECO supports the Executive Council by facilitating government's decision-making process, delivering clear direction to departments, developing and advancing corporate priorities and plans, and providing corporate leadership for agencies, boards and commissions. ECO provides administrative and operational support to the Office of the Premier, operates the Nova Scotia Gift Bank and Premier's Certificate Program. ECO also provides leadership across government to accelerate system-level change, collaborating with departments to ensure government's priorities are advanced and supported in the areas of strategy, decision-making, policy design and operations. ECO coordinates the government's response to inquiry recommendations, specifically the Mass Casualty Commission (MCC) and the DFI, and provides secretariat support with the federal government for the MCC's Progress Monitoring Committee.About Our OpportunityThe Cabinet Committee Coordinator is an essential role within ECO and is responsible for leading and coordinating a broad range of activities and functions that support the efficient and effective operation of the Executive Council and its Committees.Working as part of a team, the successful incumbent will be accountable to ensure all logistical matters associated with meetings of the Executive Council and its Committees are organized in a timely manner and decisions are properly documented and communicated.The successful candidate will thrive on working in a fast-paced and dynamic environment, possessing the ability to prioritize and problem-solve under tight timelines.Primary AccountabilitiesIndependently review submissions to the Executive Council for adherence to ECO standards. This examination requires a thorough knowledge and understanding of the different types of submissions that are considered by the Executive Council and its Committees.Coordinate all logistical and technical requirements to ensure the efficient management of Executive Council and Committee meetings. This includes liaising with Minister and Deputy Minister Offices to confirm Ministers' attendance at meetings, preparation and compilation of all necessary meeting materials for advance distribution to Ministers and Senior Officials.The Cabinet Committee Coordinator is responsible to ensure all decisions of the Executive Council and its Committees are properly documented, officially communicated and released, which includes drafting official documents such as Orders in Council and Minute Letters.Maintains the electronic databases for submissions to the Executive Council and the public-facing Orders in Council website, ensuring that submissions and decisions of the Executive Council and its Committees are recorded accurately.Play a key role in the preparation of highly confidential documents associated with key government transitions such as the swearing in of a new government.Qualifications and ExperienceThe successful candidate will have:

• Graduated from a post-secondary program in secretarial, business administration, or paralegal studies, plus a minimum of four (4) years related experience in a senior administrative role. An equivalent combination of training and experience may be considered.
• Demonstrated ability to work independently with minimal supervision, analyze situations thoroughly and solve problems independently.
• A high degree of professionalism, tact and diplomacy and proven experience in exercising discretion and confidentiality.
• Strong time management skills with an ability to prioritize under tight deadlines.
• Evidence of strong communication skills (both verbal and written), organizational skills and sound judgement.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint) and web-based applications (such as SharePoint) are required.
• Experience using FileNet is considered an asset.

Leadership competencies required for this position include: Attention to Detail, Analytical Thinking, Adaptability and Flexibility and Teamwork and Collaboration.EquivalencyEquivalencies may include, but are not limited to:

• Several years' experience in an administrative field.

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here:Working ConditionsTypical operating hours of the office are within 8:30 am to 5:00 pm, in-office Monday to Friday, however occasional pressures may require work outside typical hours.Additional InformationThis is a one (1) year term position with the possibility of an extension beyond the initial term, pending Departmental approvals.What We Offer

• Career Development opportunities where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies
• A dynamic, client-focused setting where service excellence and teamwork are our focus.

Pay Grade: EC 07Salary Range: $2,289.42 - $2,861.78 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.Current government employees may access this posting through the link below:PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia