Job Description

Hours of work: 35 hrs per week including evenings until 8 pm with possibility of weekends

Schedule: Varies

Union: CUPE 905 FT Clerical and Technical

Contract Duration: approx. up to 18 months

Vaughan is a city on the move. With a downtown core rising from the ground - the Vaughan Metropolitan Centre containing a bustling subway, a state-of-the-art hospital that opened its doors in 2021 - the Cortellucci Vaughan Hospital, exciting projects that are transforming the community. Be a part of something amazing and build your career at the City of Vaughan.

The City of Vaughan is an equal opportunity employer serving one of the fastest-growing municipalities in Canada, we are an organization committed to diversity and inclusivity, providing a thriving work environment, excellent benefits, learning and growth opportunities and a place where collaboration and teamwork are fostered. As one of the , we continuously employ workplace best-practices - and they\'re getting noticed! Excellence demands brilliant personalities, visionary thinking and a passion for public service. Vaughan is your place to grow.

Position Overview

Responsible for providing superior front-line customer service and administrative functions in a fast paced, time sensitive political environment; including researching, assessing, reviewing and processing information; data compilation and reporting; and other administrative duties/functions, as required.

Qualifications and Experience

• Successful completion of a three (3) year College Diploma in Business Administration or legal field, or suitable equivalent.
• Minimum of three (3) years of administrative and customer service experience, preferably in a municipal law enforcement and licensing environment.
• Demonstrated knowledge and application of business writing skills and abilities.
• Demonstrated ability to interact effectively and courteously with all levels of staff, the general public and other agencies.
• Demonstrated working knowledge and understanding of relevant regulatory by-laws, codes, acts, legislation, policies, procedures, including knowledge and understanding of business enterprise as it relates to business registration.
• Effective oral and written communication, interpersonal and grammatical skills with demonstrated active listening and customer service skills. Ability to understand and formulate responses in a timely manner using problem solving skills, tact and diplomacy.
• Highly proficient keyboarding, filing (alpha, numeric, chronological) and record keeping skills. Proficiency utilizing and applying technology to tasks with the ability to operate job related equipment including the use of computer software and systems to effectively carry out the duties of the position.
• Possess analytical, sound and independent judgement and decision-making abilities coupled with the ability to deal with sensitive and confidential issues. Knowledge of Municipal Freedom of Information and Protection of Privacy Act, and all other related legislation.
• Ability to work independently in a fast paced/time sensitive political environment, processing and managing a high volume of work.
• Proven analytical thinking skills in order to analyze issues and formulate solutions, with a demonstrated ability to extract relevant information.
• Must be flexible in work schedules with the ability to work shifts, including evenings, weekends and holidays, as required and in accordance with the Collective Agreement.
• Proven ability to effectively recognize and resolve customer conflicts and mediate disputes by anticipating client needs. Ability to promote and be accountable for customer service.
• Knowledge of, and demonstrated ability in, the City\'s core competencies and relevant functional competencies.
• Successful candidate will be required to submit a clear Criminal Record Check from an accredited police service, prior to commencing employment.
• Standard office environment.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please be advised, the City of Vaughan uses email to communicate with applicants for open job competitions.

The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.

City of Vaughan