Job Description

Request for "Proposal" (Application) for:

BUSINESS DEVELOPMENT & PROPOSAL COORDINATOR

1. Project Summary

The Business Development & Proposal Coordinator manages the full proposal lifecycle -- from opportunity identification through to final submission and post-award tracking. The role also supports business development initiatives including marketing, social media management, event coordination, and client engagement. The successful candidate will report directly to the Operations Manager.

2. Scope of Work

The selected candidate will be responsible for the following:

Proposal Preparation

Prepare proposals ranging from one-page fee letters to 50-page formal RFP responses.

Identify relevant opportunities through various procurement platforms (MERX, APC, BCBid, SaskTenders, Ariba, etc.).

Prepare workflow assessments for review by the RFP team.

Lead weekly RFP meetings to discuss pursuits and coordinate responses.

Manage proposal timelines, compile content, and ensure compliant and timely submission.

Track submissions, monitor awards, and maintain records of outcomes.

Maintain organized proposal archives and templates.

Business Development

Research and prepare award submissions.

Assist in planning internal and external events and philanthropic initiatives.

Research and complete funding or grant applications.

Support alignment of business development efforts with firm strategy.

Manage client lists and records.

Coordinate marketing initiatives such as mailouts, campaigns, and client appreciation gifts.

Social Media and Web Management

Develop and manage content for social media platforms (Instagram, LinkedIn, etc.).

Create and execute social and web marketing campaigns.

Maintain a digital content calendar and develop engagement strategies.

Update website content (project pages, staff bios, imagery, job postings).

Monitor analytics and SEO performance.

3. Candidate Qualifications

Proposals should clearly demonstrate the candidate's ability to:

Write persuasively and communicate complex information clearly.

Manage multiple proposals under tight deadlines.

Apply design and layout skills (Adobe Creative Suite, Canva, or equivalent).

Coordinate efficiently with internal teams.

Approach business development with creativity, consistency, and strategy.

Required Qualifications

1-3 years' experience in proposal writing, marketing, or business development.

Post-secondary education in copywriting, marketing, communications, or a related field.

Familiarity with procurement platforms (MERX, Ariba, BCBid, etc.).

Proficiency in Microsoft Office programs including SharePoint.

Experience with Adobe Creative Suite (asset).

Working knowledge of Squarespace or WordPress.

Strong understanding of social media platforms and engagement strategies.

4. Key Qualities

Excellent communication and interpersonal skills.

Strong project management and time management capabilities.

Team-oriented and open to collaboration.

Detail-oriented, creative, and highly motivated.

Able to manage competing priorities and deadlines.

Enthusiastic, dedicated, and proactive.

Strategic thinker who understands how to position a firm effectively in the marketplace.

5. Anticipated Challenges

As part of your response, please identify 2-3 key challenges you anticipate facing in this role -- whether related to process, communication, balancing creative and administrative work, or your lack of experience in certain areas -- and describe how you would approach each.

6. Submission Requirements and Scoring

All applicants must submit a

Proposal Package

including:

SECTION

DESCRIPTION

SCORING

Cover Letter

Summarize your background and alignment with the job description.

10%

Response to Scope of Work

Describe how you would address each responsibility outlined in Section 2.

30%

Experience & Qualifications

Detail your professional experience relevant to this position.

25%

Sample Work

Provide examples of proposals, layouts, or visual assets (2-3 samples).

10%

Anticipated Challenges

Identify 2-3 challenges you foresee in this role and how you would approach them.

20%

Compensation Expectations

Provide your expected salary or rate.

5%

References

Include at least two professional references.

Yes/No

Formatting Requirements:

Maximum of

8 pages

, PDF format.

Include a

Table of Contents

and

page numbering

.

Use section headings corresponding to this RFP.

7. Schedule

Milestone

Date

RFP Release

Nov 10, 2025

Questions Due

Nov 14, 2025

Proposal Submission Deadline

Nov 21, 2025

Shortlist Interviews

Nov 26-28, 2025

Target Start Date

~ Dec 8, 2025

8. Submission Instructions

Please submit your completed proposal electronically to:

careers@faasarch.com

Subject Line:

RFP Response - Business Development & Proposal Coordinator

9. Selection Process

Submissions will be evaluated based on the criteria outlined in Section 6. Shortlisted candidates will be invited to an interview.

10. Contract Award

The successful candidate will be offered a full-time salaried position with FAAS Architecture including:

Opportunity to work for a professionally managed company that operates with integrity, a collaborative and supportive work culture.

Work alongside a dynamic team of talented professionals.

Comprehensive health and dental benefits package after 3 months.

RRSP matching after 1 year.

Paid holiday office closure between Christmas and New Years.

Opportunities for professional development.

Social Activities throughout the year.

Contact Information

For inquiries, please contact:

Taylor Bosch, Operations Manager

Formed Alliance Abstract Studio Inc.

taylor@faasarch.com

Job Types: Full-time, Permanent

Pay: $55,000.00-$70,000.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Paid time off RRSP match Tuition reimbursement Vision care
Work Location: In person