Job Description

Career Opportunity

Business Coordinator

Wage $34.90 per hour

Il stl'i kw'els spipetstexw kw'eset ite xwelmexwelh stexwlaq temexws ye Sto:lo mestiyexw.

Mission Public School District is located on the Traditional, Ancestral, Unsurrendered, and Shared territories of Sto:lo people, of Leq'a:mel, Sema:th, Mathxwi, Sq'ewlets and Qwo:ltl'el First Nations, stewards of this land since time immemorial.


Halq'emeylem is the language of this land and of Sto:lo ancestors. The place from where Halq'emeylem (Upriver dialect) originates is Leq'a:mel. The language comes from the land, and it has been this way since time immemorial.


Le Conseil scolaire de Mission est situe sur les terres traditionnelles, ancestrales, non cedees et partagees du peuple Sto:lo, des Premieres nations, Leq'a:mel, Sema:th, Matheqwi, Sq'ewlets et Qwo:ltl'el, peuples de cette terre depuis des temps immemoriaux.





Mission Public Schools is dedicated to providing our students with an educational environment that nurtures the development of an Educated Citizen. Located in the beautiful Fraser Valley, Mission is a vibrant and diverse community with over 6200 students and 850 employees. We are committed to providing a safe, equitable, and inclusive educational system for all students in our thirteen urban and rural elementary schools, two middle schools, one secondary school, distributed learning centre, alternative learning centre, and vocational and technical college.



Accommodations/adjustments are available for interviews and in the workplace. If selected for an interview Human Resources will provide information on how to request accommodation/adjustments.

STAFFING BULLETIN

FOR 2025/2026 SCHOOL YEAR

PLEASE POST


To All Members of CUPE Local 593









Internal posting applications will only be accepted via Atrieve. Ensure your information is uploaded in your job application on Atrieve. Please review the 'How to' instructions' on your Atrieve dashboard under the "Instructions" Tab.

Posting Date: November 21, 2025

Closing Date: November 30, 2025 @ 4:00pm

Schedule shift is 8:00am to 4:00pm



Management can invoke Article 12.20 regarding Change of Shift.



Wages in accordance with the collective agreement.

JOB DESCRIPTION

BUSINESS COORDINATOR - MIDDLE/SECONDARY

Established: 2014 Reviewed: July 2016, October 2021

Summary

Work is performed under an administrative officer's direction, with a high degree of independent judgement and action in dealing with a variety of assignments and situations. It is of a technical nature providing support for the school and/or programs within the School District, with assigned responsibility for financial administration duties, as well as general assistance as required. The Business Coordinator - Middle / Secondary is responsible for carrying through to completion a variety of tasks and duties that have an intermediate degree of complexity. As the complexities of the position continue to evolve, the Business Coordinator - Middle / Secondary is expected to adapt to the changes as required. The job requires that changes be recommended to established methods or procedures. Work involves a choice of methods or procedures or sequence of operation. Any difficult or unusual problems or issues can be referred to an administrative officer.

Duties include, but are not limited to:

Performing and supervising a variety of accounting related functions:

o Processes and reconciles accounts payable, accounts receivable, and purchasing card expenses


o Maintains accurate accounting records, monitors and updates budget account expenditures and balances, reconciles G/L and identifies variances


o Maintains accurate accounting records for school-based funds, school trust funds and any district funds


o Reconciles revenues and receivables for various school activities


o Prepares monthly bank account reconciliation reports for the District Office


o Prepares periodic and annual financial information reports, including statements, account analysis, and monthly budget variance reports


o Prepares business plans (revenue and expenses) for school funding initiatives


o Monitors school financial records to ensure adherence to district policies and procedures.


o Provides information to administrators and department heads as needed, for planning and administering the budget


o Assists with cash flow management


o Assists with the preparation and administration of school budgets


o Assists with preparing and implementing appropriate school accounting and purchasing procedures in accordance with District policies and procedures.

Performing and supervising a variety of office administration functions:

o Coordinates and oversees the acquisition and disbursement of school office supplies and equipment, including purchasing, receiving, checking, storing, and distributing.


o Coordinates the ordering of school approved learning resources


o Supervises the collection of student fees


o Assists with training and support for school staff and other clerical positions in relation to the school's business operations


o Coordinates the preparation and distribution of communications with school staff, Board Office, and outside agencies

Performing and supervising a variety of student administration functions:

o Supervises the completion of student registrations, completion of Ministry and District forms, tracking of special needs and international students, textbook inventory, and other related duties


o Assists with student records, student information, timetables, transfers in/out, interim, and final grade submissions, report cards, month end reports, cross boundary students, and related materials


o Assists with the use of software to create and maintain the school's timetable


o Assists with the preparation of the course handbook, selection sheets, student agenda booklet, school calendar


o Assists with enrollment forecasting


o Assists in the preparation of a large variety of student reports including, achievement, growth plans, many different program and course subject areas, etc.

Perform other related duties as may reasonably be expected of a person in this position

Required Qualifications:

Completion of Grade 12 A diploma in Financial Management, or Business Administration, or equivalent diploma A valid Class 5 Driver's License

Required Experience:

A minimum of two (2) years' relevant office administration experience, including use of computerized office administration systems A minimum of two (2) years' relevant full cycle accounting experience, including use of computerized financial accounting systems

Required Skills and Abilities:

Superior organizational skills Superior attention to detail: prepares accurate correspondence, reports, and other materials Superior interpersonal and communication skills, both oral and written Exceptional knowledge of office procedures and records management Exceptional use of computerized software systems, financial accounting systems, Microsoft office software, and the use of technology to streamline work Ability to work within deadlines and other time pressures Ability to function effectively in an administrative and supervisory capacity Ability to work co-operatively and collaboratively and to maintain effective working relationships Proficient in the use school-based software such as school cash, MyEd BC Working knowledge of school district operations, policies, and procedures

Preferred Skills and Abilities:

Supervisory Experience


NOTE: A criminal Record Review to be provided, and updated every five (5) year