Job Description

Provides a variety of back-end computerized, technical business support functions for Wolfie's Campus Store, which includes supporting the store through point-of-sale reconciliation, inventory management, and accounts payable and receivable. Maintains records of financial transactions in accordance with established financial control procedures, and provides retail, web ordering, and student printing support services.





MAJOR DUTIES & RESPONSIBILITIES


Provides technical business and operational support for the following areas: textbooks (physical and ebooks), non-text supplies, merchandise, receiving/distribution, pay-per-print account support, and oversees Prism Core maintenance and IT issues.

Codes all invoices for Wolfie's Campus Store and Open Learning and reconciles month end processes, year-end processes and P-card transactions.

Establishes and maintains reporting systems to analyze and forecast net sales, cost of goods sold, gross margins, turnover, and inventory levels.

Coordinates accounts payable and accounts receivable functions which includes: reconciling and maintaining cash floats, providing advice on complex cash transactions, establishing, setting up, and updating accounts receivables for students, staff and faculty.

Responds to vendor, client and internal accounting requests, resolves accounting discrepancies, and provides reports to the Finance Department.

Performs store opening and closing procedures, month end reporting, and yearly inventory reporting.

Coordinates the yearly inventory process.

Monitors and manages the students' pay-per-print email account, supply monitoring software, and PaperCut.

Orders copy paper for campus fleet and student printers.

Acts as Ancillary Services Cashier.



REPORTS TO

Manager, Ancillary Retail Services


QUALIFICATIONS
EDUCATION:


Grade 12 plus a Business Administration Diploma




EXPERIENCE:


Two years' related business assistant experience in a computerized retail environment




SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB


Ability to communicate effectively both verbally and in writing Ability to deal with others effectively Ability to prioritize and organize work effectively Ability to operate related equipment such as cash registers Knowledge of business practices in a computerized environment




WORKING CONDITIONS


Sitting at desk and computer for periods of time Contact with staff and customers * General office conditions