Job Description

Company Description

Do you want to be part of our successful business supporting our Head of Real Estate for Turner & Townsend in Canada? We are hiring a dynamic and forward thinking Business Administration Assistant to join our team.

At Turner & Townsend, we\'re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Our team is dynamic, innovative and client-focused. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to work on some of the most exciting projects in the world.

Who are you?

You are an experienced Administrative Assistant or Executive Assistant with 5 - 7 years post-graduate experience looking for the next step or are currently undertaking a similar role in a similar environment.

• Support Turner & Townsend\'s \'Bid to Win\' process for major pursuits within the Canadian real estate business, ensuring engaged participation from directors and SMEs to achieve a high-quality deliverable.
• Collate and track action items from real estate meetings.
• Raising invoices and purchase orders
• Supporting with document control - Quality Assurance & Quality Control
• Provide executive administrative support to the Head of Real Estate, Canada.
• Prioritize emails, requests for meetings and other communications.
• Manage calendars and monitor outlook inbox.
• Assist in day-to-day operations including scheduling internal executive and management meetings, assist with agenda planning and presentation materials.
• Coordinate the Real Estate Board and other meetings
• Prepare and coordinate reports and presentations. I.e., reports for board meetings, Canada Business Plan etc.
• Attend, manage set up, share reports and take minutes during meetings.
• Prepare and coordinate internal and external communications and publications on behalf of the Head of Real Estate.
• Support with social media publications and content

Qualifications

• Proactive behaviour, showing initiative and being action oriented.
• Well-mannered and professional and team player in a high profile environment.
• A creative mind with an ability to suggest improvements.
• Strong organizational and planning skills in a fast-paced environment.
• Excellent written and verbal communication skills.
• Excellent time management skills and ability to multi-task, think quickly and prioritize work.
• Attention to detail and problem solving skills.
• Proficiency in MS Office (MS Word, PowerPoint, Acrobat, Excel, Outlook).
• Proficient in communication platforms Teams, Skype for Business, Zoom.
• Maintain and ensure strict confidentiality. High professional conduct, handling confidential matters with the utmost discretion and having a diplomatic approach to resolving issues are requirements at all times.

Additional Information

Turner & Townsend is a leading independent professional services company specializing in program management, project management, cost management and consulting across the property, infrastructure and natural resources sectors. With 108 offices in 45 countries, we draw on our extensive global and industry experience to manage risk while maximizing value and performance during the construction and operation of our clients\' assets. We are an Equal opportunity employer who will ensure accommodations are available for applicants with disabilities upon request

Turner & Townsend does not accept any speculative or unsolicited CV\'s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV\'s will be treated as a direct application.

Turner & Townsend est une soci\xc3\xa9t\xc3\xa9 de services professionnels ind\xc3\xa9pendante de premier plan, sp\xc3\xa9cialis\xc3\xa9e dans la gestion de programmes, la gestion de projets, la gestion des co\xc3\xbbts et le conseil dans les secteurs de l\'immobilier, des infrastructures et des ressources naturelles. Avec 108 bureaux dans 45 pays, nous nous appuyons sur notre vaste exp\xc3\xa9rience mondiale et sectorielle pour g\xc3\xa9rer les risques tout en maximisant la valeur et la performance pendant la construction et l\'exploitation des actifs de nos clients. Nous sommes un employeur qui souscrit au principe de l\'\xc3\xa9galit\xc3\xa9 des chances et qui veillera \xc3\xa0 ce que des am\xc3\xa9nagements soient disponibles pour les candidats handicap\xc3\xa9s qui en font la demande.

Turner & Townsend n\'accepte pas les CV sp\xc3\xa9culatifs ou non sollicit\xc3\xa9s qui ont \xc3\xa9t\xc3\xa9 envoy\xc3\xa9s \xc3\xa0 notre \xc3\xa9quipe de recrutement interne ou \xc3\xa0 nos gestionnaires d\'embauche par des agences ne figurant pas sur notre liste de fournisseurs privil\xc3\xa9gi\xc3\xa9s. Tout CV sp\xc3\xa9culatif ou non sollicit\xc3\xa9 sera trait\xc3\xa9 comme une candidature directe.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

Turner & Townsend