Job Description

Position Overview

The Administrator plays a key role in supporting the daily operations of the property and ensuring an exceptional resident experience. This position is responsible for carrying out a defined set of administrative and operational functions, maintaining accurate records, and supporting the Building Manager and Head Office in achieving operational goals and tenant retention objectives.

Key Responsibilities

Maintain up-to-date knowledge of the surrounding community, including locations of shopping facilities, schools, transit stops, and banks, to assist residents and prospective tenants.

Unit Inspections & Documentation

Complete detailed inspection reports for all "Ready For Rent" (RFR) units. Ensure triplicate inspection forms are fully completed and left in every vacant unit. Obtain tenant and Building Manager/Leasing Agent signatures during the final walkthrough.

Move-Out Inspections

Coordinate with the Building Manager to support move-out inspections and related documentation.

Administrative Records & Reporting

Maintain all building records and prepare reports as required by Head Office. Complete monthly reporting, including Atco reporting requirements, in a timely and accurate manner.

Financial Administration

Prepare bank deposits as required, ensuring no cash is accepted. Complete daily batching of debit/credit machine transactions and prepare all SCRs for Vancouver within 24 hours.

Incident & Compliance Reporting

Prepare and submit all incident and WCB reports immediately upon occurrence. Ensure all required documentation is submitted promptly and accurately to Head Office.

Additional Responsibilities

Perform other related duties as required to ensure the highest level of client service. Support the company's operational objectives, with a focus on tenant satisfaction and retention at Parson's Creek Village.

Qualifications

Proven experience in an office environment with a focus on administrative duties. Strong clerical experience with attention to detail in data entry and filing processes. Excellent organizational skills with the ability to manage multiple tasks effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Strong time management skills to prioritize tasks efficiently. Demonstrated customer service skills with a friendly demeanour and professional attitude. Ability to work independently as well as collaboratively within a team setting. This position requires a proactive individual who can thrive in a dynamic environment while maintaining high standards of professionalism. If you are passionate about providing exceptional support and contributing to the success of our organization, we encourage you to apply.
Job Type: Full-time

Pay: From $52,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off
Work Location: In person