Job Description

• Job ID: 37493
• Job Category: Finance, Accounting & Purchasing
• Division & Section: Seniors Services & Long Term Care, LTC Management Services
• Work Location: 65 Front St. W, Union Station, Toronto
• Job Type & Duration: Full-time, 1 Permanent, 2 Temporary (12 month) vacancies
• Salary: $86,500.00 - $108,459.00
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: Non-Union.
• Number of Positions Open: 3
• Posting Period: 15-MAY-2023 to 30-MAY-2023

:

To coordinate a full range of financial services to the City divisions including the provision of value-added strategic financial advice to the Senior Management, variance analysis and reporting, forecasting, cost-benefit analyses, financial modeling and other specialized reports; and establish and maintain cooperative and effective professional relationships with Senior Management and staff.

Major Responsibilities:

• Develops and implements detailed plans and recommends policies regarding program specific requirements.
• Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Prepares and analyzes the divisional budget, including the development of analytical tools for Divisional budget and financial control systems, policies and procedures to monitor program expenditures, staffing and revenues and ensure data integrity and effective cost centre management
• Assist in the development of the operating and capital budgets, including the submission of the budgets through corporate defined systems and analyze budget submissions for compliance to corporate policy and direction and identifies issues.
• Provides technical advice and support to staff and senior management with problems/issues during budget development. Assist in the development and evaluation of financial alternatives and business cases for programs, projects and other initiatives based on a clear understanding of program needs and resource constraints. These may entail developing financial models and sensitivity scenarios.
• Undertakes detailed analysis and recommends corrective action related to operating and capital variance reporting, budgeting and financial control, including both high level and activity level analysis of expenditures, revenues, complement, gapping performance, and other performance measures; forecasts expenditure and revenue patterns; highlights to Management relevant financial issues with strategic and operational impacts; and recommends options towards resolution of issues
• Provides financial, budgetary, payment and administrative advice, guidance and analysis to support the delivery of services by divisions.
• Liaises with appropriate stakeholders to discuss solutions and process improvement to meet operational needs.
• Participates in the development and integration of new solutions and improvement initiatives.
• Ensures that the divisional contract/project expenditures, revenues, and staffing are controlled and maintained within approved budget limitations. Monitors and establishes measures / indicators to ensure year-end net expenditures do not exceed the approved budget. Monitors in-year operating and capital budgets and recommend adjustments if required.
• Provides support to unit managers and directors by monitoring key performance and financial indicators.
• Develops financial and management reports for review by senior management, including but not limited to variance and budget adjustment reports. Develops and maintains financial and statistical databases.
• Conducts special studies and analysis of programs, estimates, expenditures and revenue.
• Oversees assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
• Prepares Presentations, Briefing Notes, Specialized Reports and Staff Reports for City Council and its various committees for financial implications. Reviews various committee reports to evaluate for financial impacts to the Division.
• Provides oversight, direction, training and technical support to other staff on budgeting, complement management, payment processing as well as financial policies and procedures. Reviews work assignments of staff to ensure that analysis and reports are comprehensive and accurate and that analytical frameworks and methodologies used are financially sound.
• Prepares analyses as required by senior management.
• Provides costing information for provincially mandated performance measures in accordance with Municipal Performance Measurement Program. Ensures work is undertaken in a manner that complies with and supports City compliance with the Ontario Occupational Health and Safety Act (OHSA), other relevant codes and regulations and City policies.
• Prepares Ministry mandated and both internal and external auditor requested reports
• Undertakes special projects and assignments as required

The above reflects the general details considered necessary to perform the principle functions and shall not be construed as a detailed description of all the work requirements inherent in the job.

Key Qualifications:

• Post-secondary education in one or more of the following, Financial Management, Accounting, Public Administration, Commerce or Business Administration or in a discipline pertinent to the job function combined with relevant experience.
• Experience in the preparation, evaluation and administration of operating and/or capital budgets, including variance analysis and forecasting.
• Experience in preparing comprehensive reports and analyzing, interpreting and summarizing information for the purpose of supporting decision making regarding financial, budgetary, policy and/or services issues.
• Experience using Microsoft Office applications, Excel, Word and PowerPoint and database applications such as SAP and/or other equivalent database systems for financial reporting or accounting purposes.
• Ability to develop policies with the capacity to understand and conduct investigative analysis, including extracting, organizing and analyzing large amounts of data and transforming it into information for the purposes of supporting senior level decision making.
• Excellent written and verbal communication skills with the ability to write effective briefing notes, business cases, reports and prepare and give presentations.
• Excellent interpersonal skills and the ability to establish effective working relationships with clients at all levels of the organization, fellow employees and external stakeholders.
• Excellent analytical, problem solving and conflict resolution skills and the ability to provide strategic recommendations.
• Ability to effectively provide work direction, motivate, lead and supervise staff.
• Ability to manage multiple tasks under pressure and produce results within tight timeframes.
• Familiarity with relevant government legislation and regulation in the area of governance, budgeting, financial reporting and service delivery.
• Experience using CAPTOR, PBF and Point Click Care is an asset.
• Possession of a CPA designation would be an asset.
• Familiarity with procurement, vendor contract analysis and vendor payment processes would be an asset.

Notes:

• As a condition of employment with the Seniors Services and Long-Term Care, selected candidates will be required to provide a satisfactory Police Reference Check (PRC) with vulnerable sector screening, tuberculosis screening and proof of immunization in accordance with the Long-Term Care Homes Act (O.Reg.79/10).

Equity, Diversity and Inclusion

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Accommodation

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