Job Description

Location:

ETRO Head Office

Employment Type:

Full-Time, Salaried

Salary:

$70,000-$85,000

About the role:

ETRO Construction is seeking a

Brand + Proposal Coordinator:

to join our Business Development team. This entry-to-intermediate level role supports proposal development, brand communications, and business development initiatives. Working closely with the Brand + Proposal Lead, you'll help prepare pursuit documents, maintain content libraries, and ensure that all materials align with ETRO's brand standards.


This position is ideal for an organized, detail-oriented communicator who thrives in a collaborative, deadline-driven environment. If you're passionate about storytelling, visual presentation, and contributing to a strong brand presence, this role offers an excellent opportunity to grow within a dynamic construction company.

What you'll do:

Assist in the creation and submission of RFPs, RFQs, EOIs, and other pursuit documents. Manage formatting, editing, and version control of proposal content. Track deadlines to ensure submissions are complete and delivered on time. Support development of project sheets, resumes, and company overviews. Maintain and organize ETRO's Proposal Content Library for efficient access. Monitor bid opportunities and update CRM entries (Airtable) with pursuit activity. Assist with business development reporting and the go/no-go process. Format documents and presentations to align with ETRO's brand standards. Collaborate with internal teams (Estimating, Preconstruction, Operations) to gather project data and materials. Support preparation of award submissions, presentations, and internal collateral. Coordinate project photography to highlight ETRO's work and achievements.

What you bring:

Experience:

1-3 years of experience in administrative, coordination, or marketing roles.

Industry:

Previous AEC proposal experience required.

Technical:

Proficiency with Microsoft Office, Google Workspace, and advanced knowledge of Adobe InDesign.

Systems:

Familiarity with CRM tools (Airtable experience an asset).

Skills:

Strong writing, editing, document formatting, graphic capabilities, and ability to coordinate multiple deadlines.

Attributes:

Exceptional organizational skills and attention to detail; ability to follow direction precisely while managing multiple deadlines; collaborative mindset, openness to feedback, and a keen eye for design and consistency.

Why join ETRO?:

Join a team that values creativity, precision, and collaboration. Opportunity to work on meaningful, high-visibility proposals and projects. Learn from experienced professionals in business development and brand strategy. Be part of a company that prioritizes mentorship, professional growth, and innovation.

How to apply:

If you're a motivated communicator with a passion for organization and design, we'd love to hear from you. Please click the 'Apply Now' button below!