Job Description

The Bagga Team, one of Canada's top-performing and fastest-growing real estate teams, is seeking a highly organized, detail-driven Bookkeeper & Closing Coordinator to oversee financial operations and support the successful closing of real estate transactions. This is a critical dual-role position for someone who thrives on accuracy, enjoys ownership of processes, and can confidently manage both financial reporting and transaction coordination in a fast-paced real estate environment. You will work closely with leadership, agents, and external partners to ensure smooth closings and clean, compliant financial records. Responsibilities: Bookkeeping & Accounting (QuickBooks-Focused) o Manage day-to-day bookkeeping functions, including accounts payable and receivable, bank and credit card reconciliations, and financial record maintenance. o Track commissions, agent splits, brokerage disbursements, and payout schedules with accuracy and attention to detail. o Prepare monthly financial summaries and assist with year-end reporting to support leadership and external accountants. o Monitor budgets, operating expenses, and vendor accounts, ensuring all invoices and payments are processed on time. o Maintain compliance with CRA requirements, corporate filings, and internal financial control procedures. Real Estate Closing & Transaction Coordination o Review contracts, amendments, and transaction documents to ensure completeness, accuracy, and compliance with brokerage standards. o Coordinate with lawyers, lenders, mortgage brokers, cooperating agents, and clients to confirm all closing requirements are satisfied. o Track deposits, condition deadlines, possession dates, and key milestones to keep transactions on schedule. o Maintain organized and accurate transaction records using CRM and document management platforms such as Follow Up Boss and Google Workspace. Qualifications: o Perform full-cycle bookkeeping across multiple companies, including financial reporting, reconciliations, and record maintenance with a high level of accuracy. o Manage advanced QuickBooks functions such as accounts payable and receivable, bank and credit card reconciliations, GST filings, month-end and year-end preparation, and maintain accurate profit and loss statements. o Review real estate contracts, amendments, financial records, and transaction files to ensure accuracy, completeness, and compliance with internal and regulatory requirements. o Communicate professionally and effectively with clients, real estate agents, lawyers, lenders, and vendors through clear written and verbal correspondence. o Apply working knowledge of real estate transactions, including commission structures, conveyancing processes, and transaction workflows, to support smooth closings. o Organize and manage high-volume workloads, multiple deadlines, and complex processes in a fast-paced environment while maintaining attention to detail. o Proactively identify potential issues, troubleshoot discrepancies, and implement solutions with minimal supervision. o Collaborate closely with team members while upholding strict confidentiality, integrity, accountability, and professionalism. About Company: At Royal LePage Magna, we're more than real estate professionals--we're trusted partners in clients' journeys. Ranked in the Top 1% across Canada, we combine mentorship, advanced training, and proven systems to help our team succeed. We embrace innovation through digital marketing, powerful CRM tools like Follow Up Boss, and high-level support so you can focus on what matters most--closing deals. Our culture is built on collaboration, growth, and recognition. We celebrate your wins with bonuses, incentives, and real career growth. Join a team where your goals are supported, your voice is heard, and your success is our mission.

Skills Required