Job Description

Bookkeeper / Payroll Coordinator - Full Time

Overview:

432 Health Group is seeking a detailed-oriented Bookkeeper/Payroll Coordinator to join our growing team. Our network is locally based in Winnipeg, Manitoba and comprises of pharmacies, x-ray clinics, and medical clinics, all dedicated to providing exceptional care to our community.

The ideal candidate will be responsible for maintaining accurate, timely, and compliant financial records across all 432 Health Group entities. This position manages full-cycle bookkeeping, multi-company payroll, financial reporting, and government compliance. The role is instrumental in transitioning from a paper-based system to a fully digital bookkeeping process, implementing efficient cloud-based tools, and supporting management with reliable, real-time financial insights.

The Bookkeeper/Payroll Coordinator will report directly to the 432 Health Group Owner and Management team. The candidate will also work closely with external accountants for year-end reporting and compliance review.

Key Responsibilities

Core Bookkeeping & Accounting

Record daily transactions across all entities. Maintain general ledger integrity and accurate coding. Perform bank and credit card reconciliations weekly. Manage Accounts Payable (A/P) and Accounts Receivable (A/R). Track and allocate inter-company transactions and shared expenses. Reconcile petty cash, e-transfers, and expense reimbursements.

Payroll & HR Support

Process bi-weekly payroll for all staff across entities. Manage source deduction remittances (CRA, CPP, EI, and income tax). Generate ROEs, T4s, and year-end payroll summaries. Track vacation pay, sick time, and benefits deductions. Ensure payroll compliance with provincial employment standards.

Government & Tax Compliance

Prepare and file GST/HST and PST returns on schedule. Maintain CRA business account balances and remittances. Assist the external accountant with year-end corporate tax filings. Support CRA audits or information requests with documentation.

Financial Reporting & Controls

Prepare monthly financial statements (Balance Sheet, Income Statement, Cash Flow). Assist management with budgeting and forecasting processes. Monitor budget vs. actual performance and highlight variances. Maintain organized documentation and audit-ready financial records.

Vendor & Client Relations

Manage vendor invoices and payment schedules. Maintain accurate client billing and AR tracking systems. Resolve billing or payment discrepancies as needed.

Systems, Software & Digital Transition

Implement and maintain cloud-based accounting and payroll software (QuickBooks, Dext, etc.). Digitize and organize historical paper records into a secure digital system. Continuously improve process efficiency through automation and workflow design.

Management & Communication

Provide monthly and quarterly financial summaries to management. Coordinate with the external accountant for reviews and year-end preparation. Attend management meetings to provide financial insights and updates.

Qualifications & Experience

- Post-secondary diploma or degree in Accounting, Bookkeeping, or Business Administration.

- Minimum 2 years of full-cycle bookkeeping experience, ideally in a multi-entity or healthcare setting.

- Demonstrated experience with payroll processing and CRA compliance.

- Proficiency with QuickBooks Online, Xero, or similar accounting platforms.

- Strong Excel skills (pivot tables, reconciliations, data validation).

- Knowledge of GST/HST/PST and inter-company reconciliations.

- High attention to detail, confidentiality, and accuracy.

Skills & Competencies

- Excellent organizational and time management skills.

- Strong analytical and problem-solving abilities.

- Ability to manage multiple companies and priorities simultaneously.

- Effective communication skills (written and verbal).

- Self-motivated with a continuous improvement mindset.

- Comfortable implementing new systems and improving workflow efficiency.

- Business-savvy and profit-minded, always focused on creating value for clients

Compensation & Working Conditions

- Full-time, permanent position.

- Standard business hours, Monday to Friday.

- Compensation to be determined based on experience and qualifications.

- Benefits package available after probationary period.

We thank all applicants for their interests, however, only those individuals selected for future consideration will be contacted.

Job Types: Full-time, Permanent

Pay: From $23.00 per hour

Expected hours: No more than 40 per week

Benefits:

Casual dress Dental care Disability insurance Extended health care Life insurance On-site parking
Experience:

Bookkeeping: 2 years (preferred)
Work Location: In person