Job Description

Bookkeeper / Office Administrator

We are a small General Contracting and Painting company looking for a full time Bookkeeper / Office Administrator.

Oxford Construction Ltd is a General Contractor that specializes in Commercial and Residential Renovations, Construction Project Management and Facility Maintenance and Repair in the Metropolitan Vancouver area.

Pacific Hyland Painting Ltd is an all-round all year painting contractor servicing Strata, Commercial, Residential and Institutional clients providing interior and exterior painting services through-out the lower mainland.

We are a dynamic and energetic group looking for a Bookkeeper / Office Administrator to support our growing businesses. This is a key role that will support both companies, working out of one office.

Role / Duties: Bookkeeper:

Accounts Receivable:

Preparing invoices and associated documentation

Email invoices to clients and upload to client online portals

Posting invoices into Sage 50

Monitoring customer accounts and follow up on overdue invoices

Processing Credit Card payments

Accounts Payable:

Review and post all vendor invoices into Sage 50

Monitor payables and prepare bulk package for Management review

Preparation of bulk cheque or EFT payments for signature and end dispersal

General Accounting Duties:

Prepare staff payroll for management review and processing, bi-weekly

Entering and processing staff expenses into Sage 50

Month End reconciliation of bank statements

Monthly Source Deduction and Extended Benefit Preparation

Quarterly GST, EHT and WCB preparation

Year-end reconciliation and journal entries as per direction from accountant

Maintain customer and supplier data

Keeping COI and Insurance documents up to date

Annual verification of sub-contractor Certificates of Insurance

Office Admin:

Answer telephone calls, mail and email, route messages

Solve and keep track of issues with facilities, office equipment and assets

Set up and maintain paper and electronic filing systems

Helping to Create Office procedures, Administrative Policies and keep Manuals up to date

Onboarding of new staff

Helping to manage staff training matrix and setup training for staff

Helping with annual vendor qualification updates

Order and maintain office supplies

Various other duties as required

Qualifications & Experience:

5+ years of full-cycle bookkeeping experience

Proven ability to maintain a high level of accuracy and attention to detail

Education/Professional Designations:

Certification in Bookkeeping

Technical Skills/Knowledge:

Strong skills with small business accounting system - Sage 50 or QuickBooks

Experience with direct pay software (ADP) an asset

Strong skills with Microsoft Suite - Word, Outlook and Excel

Knowledge and ability to adhere to GAAP

Knowledge of Google Business Applications an asset - Google Docs, Sheets etc..

Competencies:

Exceptionally strong attention to detail

Self-motivated, self-starter who works well independently

Dedicated and efficient work ethic

Highly organized and Trustworthy

Maintain a high level of confidentiality when dealing with privileged information

Guidance & Authority:

Relied on to give guidance to the Managing Director on account balances of the company

Receives overall business oversight from the Managing Director

Compensation and benefits:

We offer a competitive salary and benefits package, along with opportunity for growth.

Our companies have been in business for over 35 years and we are looking for a great fit for this role to become part of our team. If you have interest in this position, the required work experience and meet the above qualifications, please reply to this add with your cover letter and resume with wage expectations.

We thank you for your interest, only short-listed applicants will be contacted.

Job Types: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Extended health care Life insurance Paid time off Tuition reimbursement Vision care
Work Location: In person