Job Description

Overview

We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will play a crucial role in managing daily office operations, ensuring efficient workflow, and providing support in various accounting functions. This position requires proficiency in accounting software and a strong understanding of bookkeeping practices.

This position is in-person and flexible working hours are available. Working hours will vary depending on operational requirements and increased hours are expected during month-end and year-end reconciliations and filings.

The primary function of this position is to location, organize, scan, and file accounting paperwork, in addition to interfacing with off-site accountants.

Promotional opportunities are available after the successful completion of probation and proven ability to manage accounting and administrative tasks.

Responsibilities

Manage day-to-day office operations, including scheduling and correspondence. Perform bookkeeping tasks such as accounts payable and accounts receivable management. Conduct account reconciliation and bank reconciliation to ensure accuracy in financial records. Assist with payroll processing and maintain accurate employee records. Prepare financial reports and assist with budgeting and account analysis. Utilize accounting software such as QuickBooks, Sage, or Xero for various financial tasks. Support the finance team with any additional accounting functions as needed. Maintain organized filing systems for financial documents and office records.

Qualifications

Proven experience as an Office Administrator or in a similar role within an accounting environment. Proficiency in accounting software: Sage 50 and/or QuickBooks. Strong understanding of bookkeeping principles and practices. Experience with payroll processing is a plus. Excellent organizational skills and attention to detail. Ability to manage multiple tasks while maintaining accuracy and efficiency. Strong communication skills, both verbal and written. Familiarity with budgeting processes and account analysis techniques is beneficial.
Job Type: Part-time

Pay: $18.00-$21.00 per hour

Expected hours: 15 - 25 per week

Work Location: In person