Job Description

About the Role

We are a commercial real estate and development company seeking a

multi-talented Bookkeeper and Assistant

to support our growing operations. This role is ideal for someone who is equally comfortable managing bookkeeping and financial details, while also providing administrative support to real estate transactions and assisting in project management tasks for active developments.

The right candidate will be detail-oriented, highly organized, and confident in balancing financial accuracy with communication and coordination responsibilities.

Key Responsibilities - Bookkeeping

Manage accounts payable and receivable Record and reconcile transactions Track expenses and costs for multiple projects and properties Prepare monthly reports, cash flow summaries, and budgets Support GST filings, invoicing, and year-end preparation Liaise with accountants to ensure compliance and accuracy

Key Responsibilities - Real Estate Assistant

Draft and send professional correspondence to clients, brokers, and lawyers Prepare, organize, and track real estate documentation (offers, leases, disclosure forms, etc.) Prepare marketing materials (Canva & Mailchimp) Maintain cloud-based filing systems for contracts and property records Track deal timelines, conditions, and critical dates Update CRM records, property listings, and client notes Coordinate meetings, site visits, and appointments

Key Responsibilities - Project Management Assistant

Support scheduling with consultants, trades, and site teams Track construction timelines, key milestones, and deliverables Organize project documentation (drawings, permits, change orders, etc.) Assist in reviewing and organizing invoices, quotes, and budgets Prepare meeting agendas, take minutes, and follow up on action items Maintain task trackers and ensure follow-through on outstanding items

Qualifications

Bookkeeping experience required (Simply Accounting, QuickBooks, Xero, or similar software) Strong administrative and organizational skills Prior experience in real estate, property management, or construction coordination is ideal Excellent written and verbal communication skills with a professional email style High attention to detail with proven ability to manage financial and legal documentation Proficiency with Microsoft Office (Outlook, Excel, Word) and cloud platforms (Google Drive, OneDrive) Familiarity project management tools is an asset

Position Details

Part-time to start (approx. 15-20 hours/week) Hybrid role (mix of remote and in-person work in Lake Country) Competitive compensation based on experience Potential to grow into a full-time role with expanded responsibilities

How to Apply

Please submit your resume and a short cover letter that includes:

Your bookkeeping and financial management experience Any real estate or project management experience you may have The software platforms and tools you are most comfortable with Your availability and preferred working hours
Job Types: Part-time, Permanent

Pay: From $25.00 per hour

Expected hours: 15 - 35 per week

Work Location: In person