Job Description

Successful candidates will require excellent interpersonal skills in order to manage multiple tasks and priorities while working with others. They must be able to work on their own or in a team environment. Candidates must be mature with the ability to stay calm, focus on solutions, display excellent customer services and gain cooperation from suppliers, contractors and partners. They must have excellent command of the English language for both written and verbal communication.

Full cycle accounting Reconcile invoices, timesheets and related details against appropriate projects Administer Accounts Payable and Receivable Generate and send out invoices, Bill Of Materials, and other documentation Enter data and track information using MS Excel and QuickBooks Understand government reporting for taxation (GST/HST, EHT, T4, T4 A-NR, WSIB, etc. Ensure accuracy of all invoices including billing name, Project name & site, numerical calculation, back up etc. Processing all invoices in the accounting software for payment. Perform monthly Bank Reconciliations. Will be required to follow up on outstanding invoices Maintain appropriate levels of office supplies, parts and equipment for inventory as directed or required Maintain accurate vendor records and ensure best pricing for any procured items Maintain accurate records of time sheets, vendor and contractor communication, Bill of Materials, change orders and other items related to projects Monitor Merx, Biddingo, Buy and Sell and other sources of potential relevant projects Assist with creation and management of tender responses and project proposals using MS Word and Excel Communication with the vendors for any discrepancies on the invoices and answering any trade queries Any other admin duties at the department level whenever required.

Experience

This role is open to applicants in accordance with Ontario and Canadian employment legislation. The successful applicant must pass a criminal background check, credit check and be eligible to attain at least "Reliable Clearance" in accordance with Canadian Federal Government standards. Ability to obtain additional security clearance preferred.

Must be adept and proficient at Microsoft Excel and Word and QuickBooks. The successful candidate will have demonstrated experience managing multiple tasks and priorities with minimal supervision and the ability to proactively look for efficiencies and redundancies as appropriate. The candidate will require knowledge of and previous experience working in a "project based" environment. Understanding construction and electrical / electronic or security type of installations will serve as a foundation to be successful in the role. An understanding of Generally Accepted Accounting Principles (GAAP) for project based bookkeeping in order to interface with the Accounting and Finance contacts. Ability to reconcile, BOM's, Time Sheets, Invoices and Accounts payable to ensure chargebacks are assigned to the correct project and vendors and customers.

Qualifications

Working knowledge of QuickBooks Diploma in Finance or Accounting Minimum 4 years of bookkeeping experience Experience with RFP documents and Government Reporting Procedures Microsoft Outlook, Word & Excel including formulas and other functions Strong organizational skills with an ability to prioritize tasks Proficiency in data entry & document management
Job Type: Full-time

Pay: $21.00-$28.00 per hour

Benefits:

Casual dress Dental care Extended health care Vision care
Ability to commute/relocate:

Vaughan, ON: reliably commute or plan to relocate before starting work (required)
Experience:

Bookkeeping: 3 years (required)
Work Location: In person