Job Description

Title:

Bookkeeper

Reports to:

Vice President of Sales and Operations

Location:

Kanata and Ottawa

Core Competencies

Customer Focus Communication Energy & Stress Teamwork Quality Orientation Problem Solving Accountability & Dependability Equipment Use Ethics & Integrity

Responsibilities

o Validate insurance claims to ensure all invoices, credits, and supplements are accurately entered in the POS system. o Confirm margins align with profitability targets and flag discrepancies. o Collaborate with shop managers to resolve issues impacting profitability.o Accounts receivable collection;

Prompt and effective resolution of billing and collection issues that arise; Identify all receivables due each week or overdue by analyzing reports detailing receivables versus payments received; Communicate with insurance companies to request payment and follow up on payment progress; Obtain necessary approvals for disbursements. Verify purchase requests for materials, supplies, equipment, and other guarantees, ensuring orders are charged to the appropriate accounts; Reconcile company payments with the general ledger; Review invoices issued to the company to detect any errors or potential issues, including regulatory standards and internal procedures; Reconcile paid invoices with supplier statements and work with suppliers to ensure timely payments; Review and resolve billing discrepancies or mishandled transactions; Balance weekly accounts payable batches, prepare and distribute reports to key staff; Ensure the confidentiality and protection of financial documents relating to the company and its business partners; Develop strategies to ensure timely payments of accounts payable and reduce supplier complaints; Collect and extract data, produce accurate reports; Enter payment transactions and unstored transactions into the accounting system; Other related duties as required.

Requirements

High school diploma, vocational diploma, or equivalent 3 to 5 years of experience in a similar position English, written and spoken Proficiency in MS Office Suite (particularly Excel) Knowledge of QuickBooks online is considered an asset


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