The Bookkeeper is responsible for maintaining current records on receivables, payables, payroll, and sales; preparing payroll; corresponding with customers, wholesalers and/or manufacturers; billing and collecting in-store accounts; preparing provincial and federal tax forms; and performing related duties as may be assigned. The Bookkeeper must perform all assigned tasks with sufficient speed and accuracy to support a high level of customer service and maintain the company's cash flow and credit rating.
DUTIES / RESPONSIBILITIES:
Tabulate daily sales and record them as to cash, credit, discounted, etc., according to company policy.
Maintain current accounts receivable records.
Maintain payroll records.
File store records such as invoices, sales contracts, and orders.
Pay bills and invoices according to a payment schedule that takes full advantage of maximum discounts.
Take daily transaction reports from the POS system and transfer them into the store's financial records.
Process personnel records required by company policy.
Order office supplies such as forms, letterhead, envelopes, etc.
Prepare monthly statements and charge customers on a predetermined date.
Verify records such as invoices, sales contracts, etc., for accuracy before they are entered as part of the store's business records.
Prepare payroll cheques.
Take incoming telephone calls.
Prepare sales and purchase orders.
Enter verified financial figures into the store's accounting system and records.
Prepare profit and loss statements and balance sheets as often as required, in accordance with company policy.
See that local, provincial, and federal tax obligations of the store are met without penalties.
Audit daily records for accuracy before such data is placed into the store's records.
Report accounts that are shut off for non-payment to management, the local credit bureau, and to all sales personnel.
Prepare forms required by local, provincial, or federal governments.
Send collection letters to delinquent accounts as the status of the accounts necessitate.
Telephone suppliers, customers, governmental offices, etc., as necessary.
Correspond with suppliers, customers, etc., pertaining to purchases, legal matters, etc.
Page individuals over the public address system.
Shut off the customer's credit with the company when and if the account reaches a specified delinquency status.
Attend store meetings, training sessions, etc., as arranged by management.
Make bank deposits.
Maintain professional confidentiality of all store and customer records.
Work on additional duties and assignments as assigned by management.
Work in a safe manner in accordance with provincial and federal safety legislation. Report any potential hazards and unsafe behavior to management in order to have the situation corrected.
QUALIFICATIONS:
High School graduation or equivalent.
Post-secondary education in office administration and/or business accounting is an asset.
Ability to communicate effectively by telephone and in person with management, employees, suppliers, customers, etc.
Ability to read and interpret financial information presented in a wide variety of forms and record it quickly and accurately. This includes, but is not limited to, Home Hardware monthly statements, remittances, invoices, and picklists.
Ability to comprehend written material, including local, provincial, and federal forms and invoices.
Ability to operate office equipment necessary to perform assigned tasks efficiently and safely, including a computer, telephone, photocopier, and fax machine.
Ability to work co-operatively in a team environment.
Job Type: Full-time
Pay: $25.00-$30.00 per hour
Expected hours: 32 - 40 per week
Benefits:
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Store discount
Vision care
Work Location: In person
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