Job Description

Key Responsibilities

General Bookkeeping

Maintain and reconcile general ledger accounts in QuickBooks Online (QBO) Process and reconcile bank and credit card transactions weekly Match payments to invoices and work orders Monitor and maintain an accurate chart of accounts across entities Prepare adjusting journal entries and accruals as required

Accounts Payable

Receive and process vendor bills Track due dates and ensure timely payments (e.g., bag supplier, fueling, tipping) Reconcile vendor statements and follow up on discrepancies Ensure proper expense categorization and GST compliance

Accounts Receivable

Support Admin team in reconciling payments to customer invoices Monitor aging report, flag overdue accounts, and prepare reports for GM Track customer credits and overpayments

Month-End Close & Reporting

Complete bank, credit card, and key GL reconciliations Prepare draft monthly financial statements (Income Statement, Balance Sheet) Assist with reporting for internal management and external accountant review Prepare supporting documents for CPA (working papers, T2125 support, etc.)

GST & Compliance

File GST returns on time (monthly or quarterly) Maintain WCB account, clearance letters, and year-end reporting Track promissory note repayments and interest accrual

Payroll & Time Tracking Support (light)

Assist Admin in preparing payroll summaries for GM review Track paid time off and tool stipends Record payroll journal entries monthly (if required)

Intercompany & Multi-Entity Support

Record monthly management fee entries to/from Rutley Ventures Ltd. Track intercompany transactions and due-to/due-from balances Support multi-entity financial organization (holding co vs. opco)

Ad Hoc

Assist with reporting or financial due diligence during acquisitions Support CRA audit requests, WCB audits, and insurance reconciliations Maintain proper digital filing of all finance-related documents in OneDrive

Key Tools & Systems

QuickBooks Online (QBO)

Excel

OneDrive

(digital filing) Familiarity with CRA MyBusiness Account, WCB Alberta

Qualifications

5+ years bookkeeping experience in a service-based or construction environment Proficient with QBO, GST/HST filings, and financial statement prep Strong organizational skills and attention to detail Comfortable collaborating with field teams, Dispatcher, and GM Knowledge of Alberta tax and compliance requirements (GST, WCB, etc.)
Job Types: Full-time, Part-time

Expected hours: 30 per week

Schedule:

Day shift Monday to Friday
Work Location: In person