This role includes vendor coordination, Accounts Payable, Accounts Receivable, Bank reconciliation, inter company account reconciliation, GST, PST, WCB and other statuary requirements support operational efficiency and compliance.
Key Responsibilities:
Match invoices to purchase orders/receipts and ensure accuracy and proper approvals.
Verify vendor invoices, process them timely, and ensure proper coding.
Identify and resolve invoice discrepancies related to unit costs, taxes, or short shipments.
Request and reconcile vendor statements monthly.
Negotiate payment terms with vendors and suppliers.
Match payments with supporting documentation for review.
Inspect paid and unpaid invoices, maintain accurate files, and reconcile voided cheques.
Reconcile bank and Visa statements monthly.
Maintain general ledger accounts, perform adjusting journal entries, and assist with month-end procedures.
Assist with year-end procedures, inventory adjustments, and financial statement preparation.
Manage all payments (ACH, cheque, tax, wires) for company.
Record and monitor customer payments, ensuring proper application to accounts.
Reconcile customer accounts regularly and resolve any discrepancies or outstanding balances.
Follow up with customers regarding overdue payments and payment plans.
Research and resolve account discrepancies promptly.
Process and record transactions accurately.
Work closely with the collections department to review accounts, client payments, credit history, and develop improved repayment terms.
Perform administrative tasks such as sending bill reminders, filing paperwork, and contacting clients to discuss account issues.
Engage in ongoing educational opportunities to update job knowledge.
Convert purchase orders to vouchers and ensure accurate inventory receipt.
Provide support to inter companies in resolving inventory discrepancies.
Manage all PO-related tasks, including coordination with sister companies and placing purchase orders.
Communicate professionally with vendors regarding invoices, payment status, and inquiries.
Track shipments and coordinate container deliveries with warehouse and trucking staff.
Ensure timely supplier payments, submit required documents, and address import queries.
Calculate costing for shipped items and ensure accurate billing.
Collaborate closely with the finance team for guidance and reporting.
Escalate unresolved issues to the Senior Accountant as needed.
Provide management with reports and supporting documentation as requested.
Job Type: Full-time
Pay: $20.00-$25.00 per hour
Expected hours: 40 per week
Work Location: In person
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