Job Description

Boost is excited to partner with IUEC Local 50 in leading the search for a Bookkeeper to join their team!

Join IUEC Local 50 - For Well Over A Century, Our Members Have Reshaped The Skylines Of Cities And Kept Our Nation Moving!

Our mission at IUEC Local 50 is to advocate for the highest standards of safety, education, and professionalism in the elevator trade. We are committed to supporting our members through comprehensive training, fair labour practices, and a strong community. By upholding these values, and ensuring our members have the resources and support they need, we aim to enhance the safety and reliability of elevator systems, benefitting both our membership and the public.

If you're looking to be part of a forward-thinking, well-respected organization that values professionalism, teamwork, and continuous learning, we encourage you to explore this opportunity with us.

Position Summary

The Bookkeeper plays a crucial role in maintaining accurate financial records and supporting financial operations of IUEC Local 50. This position is responsible for managing payroll, reconciling accounts, preparing financial reports, and ensuring compliance with tax regulations and internal processes. Expertise in QuickBooks and strong organizational skills enable the maintenance of accurate records and support for the needs of both staff and management. Attention to detail, and proactive problem-solving contribute significantly to a productive and organized workplace.

Key Responsibilities

Bookkeeping, Payroll and Financial Management

Manage day-to-day bookkeeping tasks, including accounts payable and accounts receivable. Reconcile monthly bank statements and maintain general ledger accuracy. Prepare a Fund Balance Report that details registered balances and recent transactions. Maintain financial records related to membership dues, retirement, and benefit allocations. Manage weekly payroll for all office staff, ensuring timely and accurate payments, including handling special requests for external members attending meetings or conferences. Prepare payroll reports and send them to the Business Manager for approval, followed by the distribution of pay stubs to employees and processing of bank deposits. Prepare and submit tax deductions to the Canadian Revenue Agency (CRA), ensuring compliance with all relevant regulations.

Compliance and Reporting and Documentation

Ensure timely and accurate submission of required reports, including EHT, WSIB and other mandatory filings. Monitor and maintain tax and regulatory compliance records. Prepare detailed monthly reports for management, outlining membership activities, financial status, and office operations for Business Manager review. Ensure timely and accurate processing of member-related documentation, payments, and requests. Maintain well-organized filing systems (both electronic and physical) for all financial and payroll records. Uphold confidentiality and integrity in all financial and personnel-related matters.

Process Improvement & Organizational Modernization

Support in the transition from manual, paper-based systems to digital solutions that improve efficiency, accuracy, and access. Identify and implement process improvements across Bookkeeping, Payroll and Financial management workflows to drive consistency and optimize time and resource use. Maintain a strong understanding of role-specific workflows and recommend adjustments to improve alignment and output across functions.

Qualifications

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database management. Excellent organizational, time management, and multitasking skills. Strong written and verbal communication abilities. Ability to work independently with minimal supervision and as part of a team.

Diligence & Attention to Detail:

Demonstrates precision and care in managing payroll, financial records, and data entry. Proactively identifies and resolves discrepancies to ensure accuracy and compliance. Maintains organized documentation to support audits and reporting. Approaches routine tasks with consistency, recognizing their importance to overall integrity. Handles sensitive information with discretion and professionalism.

Resilience & Adaptability:

Comfortable navigating challenges with poise. Adaptable and quick to adjust to changing priorities.

Presence & Professionalism:

Confident and assertive communicator with strong interpersonal skills. Charismatic and engaging in professional interactions. Comfortable working in a dynamic, informal environment that may include direct communication styles, strong personalities, and a high-energy atmosphere; able to remain composed, professional, and effective under pressure. Takes initiative with a proactive approach. Able to build credibility and trust quickly.

Decision-Making & Confidence:

Decisive with a clear sense of judgment. Self-assured with the ability to make tough decisions. Confident in presenting ideas and leading discussions.

Preferred Skills

Knowledge of union contracts, collective bargaining, grievance procedures, and labour law basics. Experience managing payroll and preparing for audit functions in a small office or union setting. Familiarity with union operations, labour relations, or non-profit environments. Proficiency in digital tools and systems, including Microsoft Office, digital filing systems, and basic bookkeeping or payroll software (e.g., QuickBooks).
Job Type: Full-time

Pay: From $36.82 per hour

Expected hours: 45 per week

Benefits:

Dental care Disability insurance Extended health care Life insurance On-site parking Paid time off Vision care
Schedule:

Monday to Friday
Work Location: In person