Job Description

Vipond Employment Opportunity - Billing Specialist

Location:

Mississauga Branch - 6200 Kenway Drive, Mississauga, ON L5T 2N3

Job Type:

Full Time

Reports To:

Office Manager

About us- Why join Vipond?

At Vipond, powered by API Group, we provide Fire, Life safety and Security solutions to protect what matters most to you and to our clients across the nation. As a leading provider in this industry, we have serviced the Canadian market proudly since 1945. Joining our team, means being part of a leading provider of Fire, Life safety and Security solutions, with opportunities for development, growth and future advancement.

Our team of approximately 1,100 specialists is comprised of sales representatives, professional engineers, qualified system designers, certified installers and service technicians, who demonstrate personal pride and commitment to ensure our customers are treated with the highest level of ethics, integrity and professionalism, while providing cost-effective solutions for all their fire protection and security needs. For more information about Vipond, please visit us at www.vipond.ca

Role Summary:

Our Mississauga branch is currently looking for a proactive, detail-oriented Billing Specialist to join the team. The main duties of this role are to manage invoicing and payment processes for our ongoing Contract and Service projects. The successful candidate will ensure timely and accurate service and progress invoicing, compliance with contract terms, and strong collaboration with project managers and clients.

Key Job Responsibilities:

Prepare, review, and process progress and service invoices in accordance with contract specifications. Maintain accurate records of all billings. Co-ordinate with Project Managers and Construction Superintendents to gather data and verify work completed to date. Handle lien waivers, statutory declarations and supporting documentation as required. Communicate professionally with clients regarding invoice status, discrepancies, and payment schedules. Ensure invoices are submitted on time and follow up proactively on outstanding payments. Maintain organized digital files for audits and future reference. Assist with general finance and administrative duties as assigned.

Job Qualifications and Requirements:

High School/GED or equivalent Minimum 3 years of relevant experience and/or equivalent education Prior experience in construction invoicing (progress billing, holdback, etc.) preferred. Proficiency in Microsoft Office (Outlook, Word, Excel) Understanding of construction contracts and payment terms.

More about the position:

Strong attention to detail and organizational abilities Excellent communication and interpersonal skills (both verbal and written) Ability to work independently and perform in a team environment Strong ability to multi-task and prioritize

What Vipond offers you:

Competitive compensation plus incentive Comprehensive health and dental benefits package Defined Contribution Pension plan Employee Profit Sharing Plan Employee Stock Purchase Program Learning and Development opportunities Reward and Recognition Program Employee Discounts Diverse Workforce. Vipond has a great company culture and is an equal opportunity employer Be part of a winning organization Work in a specialized, essential and rapidly growing life safety industry Safe and secure work environment

Background Check Requirements:

As a condition of employment, this position may be subject to the successful completion of the following pre-employment conditions:

Criminal Background Check Reference Check
We thank all applicants for their interest however, only those candidates selected for an interview will be contacted.

We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.

Job Types: Full-time, Permanent

Benefits:

Company events Company pension Dental care Disability insurance Employee stock purchase plan Extended health care Life insurance On-site parking Paid time off Profit sharing Vision care
Work Location: In person