Job Description

About Us

K Paul Architect Inc. is a collaborative architectural firm with 25+ years of experience in retail, commercial, hospitality, and entertainment design across Ontario, Alberta, British Columbia, and Florida. We've partnered with major brands like Tim Hortons, Lululemon, McDonald's, LEGO, TJX, and Disney, helping them create functional, branded spaces that enhance the customer experience.

The Role: Project Billing Coordinator

The Project Billing Coordinator plays a critical role in ensuring accurate, timely, and contract-aligned billing across architectural projects. This position supports both Project Managers and the Finance team by maintaining billing schedules, monitoring budgets, and resolving discrepancies. Reporting directly to the Account Manager, this role is ideal for a detail-oriented professional who thrives in a collaborative, fast-paced environment.

Responsibilities

Generate and review client invoices in accordance with contracts, project milestones, and billable hours Collaborate closely with Project Managers to confirm billing accuracy and alignment with project timelines Monitor project budgets to ensure billing reflects actual project expenses Respond to client inquiries and resolve billing discrepancies in a timely and professional manner Maintain accurate and organized financial records, including invoices, payments, and transaction history Set up and maintain client accounts, ensuring all information is complete and accurate Investigate discrepancies related to phased billing, labour hours, and expense submissions Track approval status of estimates and revisions to ensure billing accuracy Provide financial coordination support across project teams Perform other related duties as reasonably assigned

What You Bring

Minimum of 1 year of experience in billing, invoicing, or financial operations Post-secondary degree or diploma in Accounting Foundational understanding of accounting principles and financial reporting Strong attention to detail with a high level of accuracy in financial documentation Clear and professional written and verbal communication skills Ability to manage multiple priorities in a deadline-driven environment Proactive mindset with the ability to identify and resolve discrepancies independently Collaborative approach to working with project teams and finance

Technical Skills

Proficiency in accounting software Advanced skills in Microsoft Excel for data analysis and reporting Familiarity with billing systems and financial reporting tools

What We Offer

Competitive salary and benefits Hybrid work model Supportive, collaborative team environment Exposure to exciting architectural projects with well-known commercial and retail brands Opportunities to grow within a dynamic architectural practice
K Paul Architect Inc. is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

Job Types: Full-time, Permanent

Pay: $48,000.00-$55,000.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Application question(s):

Have you worked with project-based or milestone billing (not just standard monthly invoicing)? Have you supported billing in a professional services environment (architecture, engineering, construction, consulting)?
Education:

DCS / DEC (required)
Experience:

preparing or reviewing client invoice: 1 year (required)
Work Location: Hybrid remote in Oakville, ON L6J 7Y8