Job Description

We are seeking a highly organized and detail-oriented

Construction Billing Coordinator

to support our Project Managers within the Refrigeration Construction Department. This position plays a key role in job setup, billing, and administrative support throughout the lifecycle of our construction projects.

Key Responsibilities

Job Setup & Administration

Set up new installation jobs, including job sheets, job numbers, and system entries Apply for permits and ensure follow-through on approvals Support Project Managers by preparing required documentation (e.g., WCB clearance, certificates of insurance, safety plans, customs forms) Collect and maintain up-to-date PST Exemption Certificates or Farmer ID's annually Print and distribute a weekly job list Prepare time & material tracking spreadsheets for Project Manager review Create and maintain physical and digital job files Coordinate with Accounts Receivable to set up new customers for construction projects Upload permits, signed contracts, schedules of values, billing items, and change orders into the system

Billing

Generate invoices for completed projects and progress billing as needed Post and send invoices to customers through appropriate channels Prepare and submit statutory declarations as required Track due dates, deposits, and payment plans Monitor change orders and coordinate with Project Managers to ensure timely system updates Close jobs in the system when projects are complete

General Support

Answer incoming calls and assist with general inquiries Issue purchase orders as needed Respond to customer billing inquiries and resolve issues professionally

Qualifications

Minimum 5 years of billing experience, ideally within construction or a related field Experience with Microsoft Dynamics GP (Great Plains) is an asset Proficient in Microsoft Excel and Word Exceptional organizational skills with attention to detail Strong written and verbal communication skills * Ability to manage multiple priorities and meet deadlines under pressure