Job Description

Bilingual Executive Office Manager - Term - 18258
About the Opportunity
On behalf of a large academic institution, we have been granted the opportunity to source a Bilingual Executive Office Manager for an eight month plus month term, covering a leave of absence. This role would see the successful candidate undertaking both Executive Assistant duties for a very senior member of staff, together with general operations with in the executive team office.
Duties include but are not limited to:

• Calendar Management: prioritizing and managing the senior leasers schedule, together with accompanying him to meetings as necessary
• Inbox Management: Monitor, organize, and respond to emails on behalf of the leader, filtering for priority
• Meeting Preparation & Coordination: Draft agendas, compile documents, take notes, track action items, and ensure follow-ups
• Travel & Event Planning: Manage travel logistics, itineraries, accommodations, and speaking engagements for both professional and personal travel
• Document Handling: Draft, proofread, and manage contracts, reports, and documents
• Financial Oversight: Track expenses, prepare reimbursements and liaise with accounting
• Stakeholder Communication: Serve as the first point of contact for internal and external business matters

About You
The successful candidate will have the following:

• Post-secondary education in Business Administration or related field
• A minimum of three to five years of relevant experience in an executive administrative support function, ideally in a CEO's office
• Exceptional communication skills, both written and verbal in both official languages (English/French)
• Experience in complex calendar, inbox, and travel management
• Ability to work independently, exercise sound judgment, and maintain confidentiality
• Strong relationship management skills, with experience working with high-level executives

About the Job
This position is a full time/term position starting immediately, offering a salary of $82,000-$89,000 commensurate with experience. This client is fully on site, with a convenient location in the downtown core, with parking available for a nominal charge.
LROLES
How to Apply
Please apply by clicking the "Apply Now" button below and follow the instructions to submit your resume. You can also apply by submitting your resume directly to . If you are already registered with us, please contact your Senior Recruiter. Please quote job 18258.
Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.