Job Description

Position: Bilingual Administrative Coordinator (Communications Department)
Location: Toronto (on-site 4 days a week)
Job Type: Full-time, permanent

The Ontario Public Service is full of dedicated professionals who develop critical policies, deliver excellent programs and provide vital services to the people of Ontario. If you want to make a difference in the province, do not hesitate to explore the unique range of career opportunities Quantum has within the government sector. You will be part of a team of communication professionals contributing to the government office\'s mandate of promoting accountability and value for money in government and broader public sector operations.

Under the direction of the Director of Corporate Communications and Government Advertising Review, you will:

- Coordinate the receipt, distribution, review, and tracking of government advertising review submissions
- Coordinate financial verification procedures relating to government advertising
- Prepare all correspondence related to advertising review, and provide assistance maintaining effective contact with government staff involved in the advertising review process
- Support the Director of Corporate Communications and Government Advertising Review in the scheduling and coordination of the production of the annual report, and special reports
- Act as a backup to perform the duties of the Executive Assistant to the Auditor General when required
- Lead the internal and external stakeholder distribution process of materials relating to the office\'s annual report
- Coordinate and track translation and ISBN requests for annual reports and special reports
- Provide communications support to the communications group as needed, including performing proofreading, cross-checking changes and making minor edits and changes to finalize reports, and assisting with the production of the office\'s internal e-newsletter
- Assist with various HR-related tasks, including staff photos, business cards and nameplates

Qualifications:

- Community College Diploma or University Degree in an administrative or related field
- 3 to 5 years\' experience in an administrative field, preferably with a communications background
- Bilingualism (English and French) is required
- Experience with executive calendar management/project scheduling would be an asset
- Demonstrated superior administrative and communication skills
- Good knowledge of government structure, policies, procedures and operations
- Demonstrated ability to manage, organize and prioritize competing priorities
- Knowledge of communication best practices and the media landscape
- Must have superior organizational skills, and the ability to multi-task
- Well-developed interpersonal, analytical and strategic thinking skills
- Demonstrated experience preparing correspondence and managing records
- Superior level applied knowledge of Microsoft Word, Excel, Outlook and Adobe Acrobat
- Knowledge of Adobe InDesign and e-marketing platforms would be an asset
- Ability to work independently and as part of a team

If this sounds like you, please email your Word resume to Maggie Colorado maggie.colorado@quantum.ca.

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