Job Description

Position: Bilingual Administrative Assistant
Location: Montreal (hybrid model)
Salary: $50,000 + per year
Job Type: Permanent

Our client is currently looking for a Bilingual Administrative Assistant to be the supportive force that empowers their senior leadership. The ideal person for the job will be a proactive problem-solver with exceptional communication skills and meticulous attention-to-detail. The ideal candidate will have previous work experience working in an office environment, performing administrative duties, and providing support to management. Given the changing nature of the executive landscape, they rely on their Assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations. This Bilingual Administrative Assistant will be supporting 3 to 5 Executives at one time.

Primary Responsibilities:

- Proactively manage Executive\'s schedule, including coordinating with client and business-related activities with minimal input and direction
- Perform daily management and support marketing and sales initiatives by working closely with the Sales and Marketing Manager
- Manage office expenses to budget
- Assembly, format, and proofread executive presentations and briefing materials
- Anticipate business and client service needs, demonstrating resourcefulness and out-of-the-box thinking
- Work collaboratively, leveraging appropriate firm resources to manage, own, and streamline administrative tasks
- Coordinate and attend internal/external meetings as requested to document action items for independent follow up
- Be responsible for scheduling and arranging of meetings and conference calls involving multiple Senior Executives
- Greet clients and visitors to the Head Office for meeting with the President
- Plan, organize, and follow-up on details related to offsite meetings and functions
- Support the preparation of reports and presentations for Senior weekly Management Meetings
- Communicate confidential and sensitive information to senior management/external sources
- Participate in team and strategy meetings as required

Skills and Knowledge Required:

- Post-secondary education (Bachelor\'s Degree or College Diploma) or equivalent combination of education and experience
- 2 to 5 years\' experience supporting a Senior Executive
- Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint)
- Detail-oriented
- Proven ability to effectively prioritize work flow
- Excellent interpersonal written and oral communication skills
- Ability to confidentially handle sensitive information
- Bilingualism to communicate with the Head Office in Toronto

Please send your resume in Word format to Maggie Colorado at maggie.colorado@quantum.ca.

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CNESST permit number: AP-2000158

Services de Gestion Quantum Lt\xc3\xa9e

Founded in 1968 in Montr\xc3\xa9al, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering...

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