Job Description

Role

:

Awards Coordinator

The Company

:

Brunico

is a highly regarded b2b media company operating a portfolio of renowned publications and events in the global Media & Entertainment sector, including Banff World Media Festival, Rockie Awards, Marketing Awards, Agency of the Year, Strategy Awards, AToMiC Awards, Media Innovation Awards, Kidscreen Summit, Kidscreen Awards, Realscreen Summit, Realscreen Awards, NATPE Global, and NATPE Budapest.

The company has successfully transitioned from trade publisher to multi-platform media company leveraging its strong entrepreneurial culture. Our portfolio includes several of the most trusted and influential brands in the sector with an unmatched ability to inform and connect our communities. Since 1986, we have cultivated deep industry relationships and combined that with a client-centric approach that has allowed us to grow throughout a period of unprecedented disruption.

Summary

:

We are looking for a dynamic Awards Coordinator to join our team full time

. Reporting to the Director, Event Operations, this position requires a skilled, extremely organized and highly motivated individual to manage the submission and judging processes for Brunico's awards shows. The successful candidate will possess excellent communication and customer service skills, and must have the ability to prioritize while managing multiple projects. The ideal candidate will have a minimum of two years' experience in an administrative role.

This position is structured around a hybrid work week that combines work-from-home days and scheduled in-office days in our downtown Toronto office.

Awards Coordinator responsibilities include, but are not limited to

:

? Work with the lead/direction of each Publisher, who acts as the Executive Producer of their brand's awards show

? Act as the in-office facilitator with each Award Show Producer

? Act as the point of contact with internal office departments, as well as client-facing, for Award show coordination, including pre-entry website launch, awards entry process/customer service queries, judging platform process, and miscellaneous pre/post show assistance

? Provide support to Event Operations and Customer Care Departments, as well as assisting onsite on show days, as required.

? Non-event administrative duties as required

Pre-entry Launch:

? Create work-back schedule

? Assist with the awards entry website platform set up, in conjunction with the Publisher and the IT Director; items include providing updated category/criteria details, pricing, deadlines and FAQs for awards submission website

? Proof, maintain awards sites and ensure all client entry functions are tested and functioning prior to live launch

Awards Entry Process:

? Handle client inquiries relating to awards entries. This includes eligibility and criteria queries as well as reconciling technical issues for clients with the understanding that any complicated technical issue would be forwarded to the IT director for client follow up

? Prepare and distribute weekly report of entries stats for the Publisher, Marketing and Sales departments

? Organize all submission materials and perform quality control and fact checking of received assets. Contact entrants for missing materials, or to notify of ineligibility or re-categorization (decided by Publisher/ Editor)

? Track and reconcile all received payments; create invoices as requested; follow up with any clients who have not submitted payment; handle potential payment disputes and direct any necessary payment refunds to the Accounting department

Judging Period:

? Assist with online judging platform set up, in conjunction with the Publisher, IT Director and Show Producer, ensuring all judging execution functions are tested and functioning for live launch

? Post jury details to the awards site - assist Publisher / Producer with headshot, bio and conflict list acquisition

? Review judging instructions with Publisher, as required. Distribute judging instructions and login details, assist with any eligibility or technical issues jurors may encounter, follow up with judges to ensure all scores are submitted prior to the prescribed deadlines

? Tabulate and verify scores for multiple judging rounds and provide these figures to the Publisher for review

? Plan and execute live judging events when required including set up of live judging materials and onsite event management of the day(s)

Pre/Post Show Production:

? Provide final winners list to the Award Show Producer, Publisher, and Creative and Editorial Departments for show flow and script creation

? Deliver creative assets to video editor, Creative and Editorial teams for online and print publications, and awards show

? Order awards from trophy vendors, including requesting quotes and providing all final copy that is to appear on each award being presented at awards show

? Verify that ordered awards (once they arrive in the office) are accounted for and printed to spec (proof along with the Editorial team)

? Coordinate with Marketing and Customer Care for client/winner award re-orders (additional orders), providing deadlines and pricing, and proofing any messaging

Skills Required / Performance Expectations

:

? Extremely organized with sound time-management skills and ability to multitask while maintaining attention to detail

? Excellent professional and diplomatic written and verbal communication skills

? Comfortable dealing with high-level executives at major organizations

? Effectively communicate relevant project information to superiors, peers and vendors

? Inclined to take ownership of a project and follow through to completion

? Actively anticipate potential future problems and act to prevent them or mitigate their effects

? Comfortable working on a project both in a team atmosphere and independently

? Self-motivated to assess a situation and take action independently

? A positive and professional attitude

? Proficient in Excel, Google Workspace, and intermediate knowledge of Asana, Zoom

? Flexibility to work outside of regular business hours when on a deadline or onsite at events

? If requested, the ability to travel, including travel to the US, without restrictions, based on event scheduling needs

? Completion of a post-secondary degree or certificate/diploma is preferred

? A minimum of two years' experience in an administrative role is ideal

? This role requires 80% or more time spent on computer based tasks

Contact

:

Interested applicants should forward resume and cover letter by November 7, 2025 to

eventsjobs@brunico.com

We thank all applicants; however only those selected for an interview will be contacted.

What We Offer

:

? Enjoy a comprehensive benefits plan including dental plan, health care plan, paramedical services coverage, vision care benefits, group insurance benefits, travel insurance
? Work with a fantastic team in a fast-paced dynamic environment
? Opportunity to participate in Brunico events
? Hybrid work schedule (two days in the office, to be assigned)
? Bonus paid time off around the holidays

As part of our commitment to diversity, equity, inclusion and accessibility, our goal is a workforce that reflects the communities we serve. We welcome all qualified applicants to apply including persons with disabilities, women, Aboriginal peoples, members of visible minorities, members of the LGBTQ2S+ community, and other diverse groups. We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation. We are happy to honour accommodations at any part of the recruitment process and invite you to let us know how we can help.

Job Types: Full-time, Permanent

Pay: $22.00-$27.50 per hour

Expected hours: 35 per week

Benefits:

Company events Dental care Employee assistance program Extended health care Life insurance Paid time off Vision care Wellness program
Work Location: In person