Associate, Business Operations BC Renal


BC Renal
Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to Director of Business Planning, the Business Planning (BP) Coordinator prepares periodic financial reports to renal programs detailing budget and actual spending of allocated funds, prepares reports to various PRA working groups and committees and BCCSS, prepares purchase orders and monitor home hemodialysis equipment, warranty and services, and prepares period and fiscal end accruals, audit schedules and balance sheet reconciliations. The BP Coordinator responds to internal and external queries related to vendors\xe2\x80\x99 receivables and payables, employee expense claims and other disbursement related queries. The Coordinator prepares and reconciles special purpose fund and various balance sheet accounts and keeps vendor accounts up to date. The role tracks, codes, and validates invoices then forwards for approval and payment.

What you\xe2\x80\x99ll do

• Receives vendor billing invoices for renal dialysis supplies, medications and services from provincial health authorities, pharmacies and other vendors. Ensures that pharmacy invoices include only those that are in the renal formulary list, validates to ensure proper authorization and documentation, processes invoices and forwards them to Accounts Payable for payment. Monitors and tracks expenses, receivables, payables and equipment for periodic reporting, and prepares reports for reconciliation with the general ledger.
• Receives internal and external accounts receivables, including vendor rebates and interagency transactions utilizing BCPRA resources. Monitors and tracks for quarterly reporting, and prepares reports for reconciliation with the general ledger.
• Prepares reports for Health Authority Renal Programs, such as the Renal Resource Program and Peritoneal Dialysis, and BCPRA working groups and committees regarding the status of their funds and availability of resources for future programs and initiatives.
• Monitors and prepares financial status of BCPRA-hosted conferences, such as BC Kidney Days, GP Days and Western PD Days.
• Prepares consumable utilization data on third party services, medications, supplies, etc., for BCCSS for the purposes of ascertaining volumes and costs in support of the development of Requests for Proposals (RFPs) and compliance to contract terms and conditions.
• Maintains filing, distribution and backup systems in order to ensure security of summary invoices and patient data.
• Prepares purchase orders, maintains and monitors home dialysis equipment annual warranty and associated home hemodialysis services based on vendor contracts. Tracks dialysis supplies provided to independent dialysis patients.
• Prepares period and fiscal end accruals including referred out payments to various health authorities as well as year-end accounting journals, and assists in preparation and compilation of audit binders.

What you bring


Qualifications

• A level of education, training, and experience equivalent to Grade 12 and two years of the CMA or CGA program and four (4) years of experience in accounting or a related field.

Skills & Knowledge

• Demonstrated ability to use related equipment including word processing, spreadsheets and accounting applications at an advanced level. Ability to work independently.
• Ability to be flexible to meet and adapt to changes in organizational priorities. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
• Demonstrated ability to initiate, organize and complete work independently within specified timelines. Demonstrated ability to communicate effectively both verbally and in writing including the ability to respond politely and diplomatically to both internal and external inquiries.
• Ability to communicate with people from diverse sectors and cultural backgrounds. Ability to type 45 wpm. Physical ability to carry out the duties of the position.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC\'s Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bring


Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That\xe2\x80\x99s why we\xe2\x80\x99re focused on your care too \xe2\x80\x93 offering health, wellness, development programs to support you \xe2\x80\x93 at work and at home.

• Join one of BC\xe2\x80\x99s largest employers with province-wide programs, services and operations \xe2\x80\x93 offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San\xe2\x80\x99yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular Full-Time
Salary Range: $62,239-$89,469/year. The starting salary for this position would be determined with consideration of the successful candidate\xe2\x80\x99s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 1770 West 7th Avenue, Vancouver BC V6J 4Z9
Closing date: Applications accepted until position is filled
Hours of Work: Monday-Friday 09:00-17:00
Requisition #: 166141E


As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.


What we do


The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people \xe2\x80\x93 Be compassionate \xe2\x80\x93 Dare to innovate \xe2\x80\x93 Cultivate partnerships \xe2\x80\x93 Serve with purpose.


Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services


PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.


One of PHSA\xe2\x80\x99s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya\'kula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.


Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission\xe2\x80\x99s Calls to Action (2015), In Plain Sight (2020), BC\'s Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.


ATTN: PHSA Employees:


To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca


Please note the internal job posting will no longer be accessible after the expiry date of May 31, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.


If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday \xe2\x80\x93 Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.